Job Description:

Job Title: Assistant Corporate Secretary

Location: Dublin

Corporate Title: Vice President / Senior Vice President

Company Overview:

At Bank of America, we are guided by a common purpose to help make financial lives better through the power of every connection. Responsible Growth is how we run our company and how we deliver for our clients, teammates, communities, and shareholders every day.

One of the keys to driving Responsible Growth is being a great place to work for our teammates around the world. We’re devoted to being a diverse and inclusive workplace for everyone. We hire individuals with a broad range of backgrounds and experiences and invest heavily in our teammates and their families by offering competitive benefits to support their physical, emotional, and financial well-being.

Bank of America believes both in the importance of working together and offering flexibility to our employees. We use a multi-faceted approach for flexibility, depending on the various roles in our organization.

Working at Bank of America will give you a great career with opportunities to learn, grow and make an impact, along with the power to make a difference. Join us!

Location Overview:

Overlooking the spectacular Iveagh Gardens with access to all amenities in the beating heart of central Dublin is our Park Place office. Travel options include the LUAS, Dublin Bus networks as well as the Dublin Bikes station, positioned just outside our front doors. As part of our commitment to supporting staff travel to and from work in the most sustainable way possible, we also provide tax saver tickets as part of our award-winning benefits package which means getting to work has never been easier.

The Team:
The EMEA corporate secretary team is a collegial, professional team comprised of experienced corporate secretaries and attorneys dedicated to providing world class service to management, directors, and the entities we support. We interact with our global Corporate Secretary team to pursue best practices in the industry and within Bank of America.

We are located in Paris, London and Dublin. The Bank of America Corporate Secretary team has approximately 19 team members in EMEA supporting global Corporate Secretary operations, regional legal entities, and entity eliminations. We frequently interact with our Legal colleagues in the U.S. and APAC, and with Bank of America senior management in region and globally.

There is currently a team of 4 corporate secretaries based in Dublin who are dedicated to the Irish entity, and they are part of the broader team based in London and Paris supporting all entities in EMEA.

Responsibilities:

Our Dublin office currently has an opening for a dedicated Assistant Company Secretary to join our growing Legal team at Vice President level (or more senior for the right candidate). The role involves helping the corporate governance and company secretarial team of a regulated bank based in Ireland (with some support for other legal entities in Europe).

Our Legal department provides professional legal services to the company and its subsidiaries by addressing legal risks, providing creative solutions, and identifying opportunities for our business partners. As a key control partner, we understand the businesses we support and their ultimate client, shareholder, and employee goals.

What will your key responsibilities involve?

Assisting the corporate secretary team for a regulated Irish bank (and other regulated and unregulated European legal entities).
Assisting in the preparation of, organisation, and follow-up of board of directors’ and committee meetings, including preparing agendas, drafting resolutions, organising clear and appropriate papers, minute taking, answering director/officer and business line enquiries, and ensuring all board decisions are executed.
Attending Board and Committee meetings and draft meeting minutes or specific sections.
Organizing and maintaining Board and Committee and other governance-related documentation databases in accordance with applicable record retention requirements.
Contributing to improving team processes, procedures, and controls.
Oversee the following in liaison with the corporate secretary team:
Maintenance of the statutory registers and internal record keeping system
Local and overseas filings
Operation of signing authorities and delegated authorities
Execution of legal documents including POA’s, Certificates of Incumbency, Deeds etc. including notarisation / apostille / legalisation.
External company secretarial provider companies
Participate in regional legal entity projects, including corporate restructuring, and implementation of new or updated corporate governance-related laws, rules, and regulations.
Respond to/request information from risk management, finance, auditors, senior management, group company secretaries and regulators.

Experience and Skills:

Degree or equivalent experience
Experience working in a financial services environment in a company secretarial or administrative capacity is preferred
Experience with European and Irish corporate governance requirements for regulated financial services firms is preferred
Excellent written, presentation and communication skills; good attention to detail and accuracy
Systematic and organised approach to workload with attention to detail and a dedication to extraordinary service
Highly motivated self-starter with ability to multi-task and complete assignments within time constraints and deadlines
Ability to make connections across the organisation to achieve outcomes and results together
Professionalism, dependability, integrity and trustworthiness combined with a cooperative attitude. Able to thrive in a dynamic team environment

Benefits of working at Bank of America:

Ireland

Private healthcare for you and your family plus an annual health screen to help you manage your physical wellness with the option to purchase a screen for your partner
Competitive pension plan, life assurance and group income protection cover if you become unable to work as a result of a disability or health reasons
20 days of back-up childcare and 20 days of back-up adult care per annum
The ability to change your core benefits as well as the option of selecting a variety of flexible benefits to suit your personal circumstances including access to a wellbeing account, travel insurance, critical illness etc.
Access to an Employee Assistance Program for confidential support and help for everyday matters
Access to free counselling through the Employee Assistance Program and virtual GP services through our private health care plan
Ability to donate to charities of your choice and the bank will match your contribution
Opportunity to access our Arts & Culture corporate membership program and receive discounted entry to some of Ireland’s most iconic cultural institutions and exhibitions.
Opportunity to give back to your community, develop new skills and work with new groups of people by volunteering in your local community.

Bank of America:

Good conduct and sound judgment are crucial to our long-term success. It’s important that all employees in the organisation understand the expected standards of conduct and how we manage conduct risk. Individual accountability and an ownership mind-set are the cornerstones of our Code of Conduct and are at the heart of managing risk well.

We are an equal opportunities employer and ensure that no applicant is subject to less favourable treatment on the grounds of sex, gender identity or gender reassignment, marital or civil partner status, race, religion or belief, colour, nationality, ethnic or national origins, age, sexual orientation, pregnancy or maternity, socio-economic background, responsibility for dependants or physical or mental disability. The Bank selects candidates for interview based on their skills, qualifications, and experience.

We strive to ensure that our recruitment processes are accessible for all candidates and encourage any candidates to tell us about any adjustment requirements.