Why join us?

DWF is currently seeking a proactive and detail-oriented Administrative Assistant to join our Dublin office. This is a full-time position requiring onsite presence five days a week.

As an Administrative Assistant, you will play a key role in supporting the Central Services Team, contributing to the smooth running of daily operations. This role offers a fantastic opportunity to build foundational skills and gain hands-on experience that will prepare you for progression into a Personal Assistant position.

Responsibilities

Room bookings: Ensuring that all rooms are booked for meetings with the relevant client support team with the appropriate facilities provided via direction from the team.
Document production: Producing documents via direction from the team, ensuring that the correct software is dependent on the intended use and documents are produced to a high standard.
Arranging meetings both internally and externally via direction from the team.
Photocopying and scanning documents as and when required.
Taking Telephone messages
Inbox management via direction of the owner.
Keeping all stationery items up to date.
File management: Archiving, managing title deeds, housekeeping of files using various systems.
Photocopying and scanning documents.
Dealing with incoming/ outgoing post.
Supporting the organisation of team projects as and when required.
Assisting PAs and Executive Assistants as and when required.
Following the Firm's policies and procedures at all times.
Ensuring confidentiality is always maintained.

What will help you succeed in this role?

Essential

At least one years’ administrative training and experience within a similar environment.
Basic IT and keyboard skills with knowledge of Word, Excel, PowerPoint.
Attention to detail – ensuring all work and documents are produced to a high standard.
Knowledge of relevant document management systems.
Good administration / organisational skills.
Ability to work to set deadlines and service levels.
A good team spirit with proven team working skills.
Excellent communication skills.

Administrative Assistant

Job Description