About Us:

Notion helps you build beautiful tools for your life’s work. In today's world of endless apps and tabs, Notion provides one place for teams to get everything done, seamlessly connecting docs, notes, projects, calendar, and email—with AI built in to find answers and automate work. Millions of users, from individuals to large organizations like Toyota, Figma, and OpenAI, love Notion for its flexibility and choose it because it helps them save time and money.

In-person collaboration is essential to Notion's culture. We require all team members to work from our offices on Mondays and Thursdays, our designated Anchor Days. Certain teams or positions may require additional in-office workdays.

About the Role:

We're looking for a dynamic Executive Assistant to support our EMEA General Manager. You are a self-starter with outstanding organisational and people skills, and strong attention to detail. You thrive in fast-paced, ambiguous environments where you can move fast and execute at pace.

What You'll Achieve:

Organisational support: partner with our EMEA GM to run the day-to-day operations of an efficient, high-velocity, and fun EMEA scale-up
Calendar management: prioritise, coordinate and schedule the GM's calendar, optimising the GM's time to achieve our business objectives
Meeting aficionado: organise, attend, and track key GTM meetings (manage meeting agendas, notes, minutes and action items)
Pacesetter: proactively resolve time-sensitive issues, demonstrating excellent judgment and problem solving skills
Communications: assist with internal communications and logistics for EMEA All-Hands, GTM town halls, coffee chats, etc
Travel planning: manage flights, hotels, transportation, dining, and more
Expense management: manage expenses for yourself and your GM
Culture carrier and community builder: craft fun & engaging team offsite experiences, celebrate birthdays and anniversaries, new family members, and promotions to ensure employees continue to feel connected and recognised

Skills You'll Need to Bring:

3+ years of experience in Executive Operations and Support at fast-growing startups or scale-ups, ideally in GTM
Organised and detail-oriented: exceptional attention to detail, calm under pressure, quick-thinking, and able to create order from chaos
Effective communicator: ability to clearly convey leadership priorities across all formats—written, verbal, in-person, virtual, and group settings
Event planning: experience organising events for hundreds of people and multi-day offsites for smaller groups, such as executive retreats
Emotional intelligence: passionate about employee engagement with a proven ability to build strong relationships and positive energy at all levels of the organisation
Discreet: proven ability to maintain complete confidentiality on all business matters

Nice to Haves:

You're a Notion evangelist! You love the product, already use it in your daily life and enjoy building!

We hire talented and passionate people from a variety of backgrounds because we want our global employee base to represent the wide diversity of our customers. If you’re excited about a role but your past experience doesn’t align perfectly with every bullet point listed in the job description, we still encourage you to apply. If you’re a builder at heart, share our company values, and enthusiastic about making software toolmaking ubiquitous, we want to hear from you.

Notion is proud to be an equal opportunity employer. We do not discriminate in hiring or any employment decision based on race, color, religion, national origin, age, sex (including pregnancy, childbirth, or related medical conditions), marital status, ancestry, physical or mental disability, genetic information, veteran status, gender identity or expression, sexual orientation, or other applicable legally protected characteristic. Notion considers qualified applicants with criminal histories, consistent with applicable federal, state and local law. Notion is also committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans in our job application procedures. If you need assistance or an accommodation due to a disability, please let your recruiter know.

By clicking “Submit Application”, I understand and agree that Notion and its affiliates and subsidiaries will collect and process my information in accordance with Notion’s Global Recruiting Privacy Policy .

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Executive Assistant, GTM

Job Description