Why join us?

We are currently hiring for a Personal Assistant to join DWF Ireland, part of the DWF Group and provide PA support to our Global Specialty team in Dublin.

The successful candidate will play a key role in assisting our legal professionals, ensuring seamless operation and client satisfaction.

This is a fantastic opportunity to join a dynamic, expanding team within one of the world’s largest insurance law firms.

This role will be based in our Dublin office. This role is a 12 month FTC.

Responsibilities

Assist in the proactive handling of cases as directed by the Partners and Team, including liaising with clients, sending invoices, chasing debt, drafting documents, and processing received documents.
Create documents using case management systems to generate chargeable correspondence.
Support client-related management information tasks, including collation, administration, and reporting.
Process correspondence and documents for the respective Partners and Team, liaising with other PAs, Administration Assistants, and Paralegals.
Coordinate schedules, arrange meetings and manage travel requests.
Assist with the monthly invoicing process, including raising invoices when requested.
Maintain up to date filing system (both hard and soft copies).
Handle correspondence efficiently and manage client enquiries in the absence of the Partners and Team.
Follow all Firm’s policies and procedures and ensure confidentiality is maintained at all times.

What will help you succeed in this role?

Essential

Previous experience in a legal secretarial or administrative position.
Strong team player with a proactive attitude and eagerness to learn.
Ability to meet set deadlines and adhere to service level agreements.
Confident and professional communication skills, both written and verbal.
High attention to detail and accuracy in all tasks.
Familiarity with case management systems and willingness to undertake further training.
Intermediate proficiency in Microsoft Office applications, particularly Word, Excel, PowerPoint, and Outlook.
Self-motivated, able to work independently, manage priorities, and handle own workload effectively.

What we offer?

We are committed to ensuring that each member of our team feels valued and duly rewarded during their time at DWF.

We are an equal opportunities employer that celebrates diversity and we are committed to creating an inclusive environment for all. We aim to create a positive experience for all candidates and offer any adjustments or additional support needed. If you're excited about the opportunity but your experience doesn’t align perfectly with all the requirements, please apply anyway. You may be the right candidate for the role or others across the wider team.

About us

DWF is a global legal business providing Complex, Managed and Connected Services. We empower people to be themselves within an inclusive and supportive environment, enabling everyone to achieve their full potential in line with their abilities and career aspirations.

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Personal Assistant

Job Description