Cytokinetics is a late-stage, specialty cardiovascular biopharmaceutical company focused on discovering, developing and commercializing first-in-class muscle activators and next-in-class muscle inhibitors as potential treatments for debilitating diseases in which cardiac muscle performance is compromised. As a leader in muscle biology and the mechanics of muscle performance, the company is developing small molecule drug candidates specifically engineered to impact myocardial muscle function and contractility.

Job Purpose

The Executive Assistant provides high-level executive administrative support to senior Operations, Quality, and Supply Chain leadership while ensuring the effective day-to-day management of the Cytokinetics Dublin office. Operating within a regulated pharmaceutical environment, the role supports governance, compliance, and business continuity through professional coordination of executive activities, facilities management, and stakeholder engagement.

Responsibilities

Executive & Administrative Support

Provide comprehensive PA and administrative support to the senior leaders based in the Cytokinetics Dublin office VP External Manufacturing, Senior Director Quality, and members of the Operations, Quality, and Supply Chain leadership teams as required, including:

Proactive diary and calendar management, including scheduling of internal and external meetings.
Drafting, typing, and preparation of correspondence, presentations, technical reports, memos, and briefing materials.
Screening, prioritization, and management of email communications.
Handling confidential information and correspondence with discretion and professionalism.
Supporting the development of meeting agendas and collation of associated documentation.
Expediting matters on behalf of senior management, including sourcing information, tracking actions, and following up with stakeholders.
Ensuring continuity during the absence of senior leaders, including appropriate referral or escalation of matters.

Governance, Meetings & Business Coordination

Responsibilities include agenda preparation, document collation, meeting logistics, action tracking, and follow-up. Oversee and coordinate key governance and leadership forums including:

Cytokinetics Ireland Board materials.
Operations Quarterly Business Reviews and weekly meetings
Co-ordinate Global Supply Chain and Technical Operations meeting when held in Dublin.

Travel, Events & External Engagement

Organize complex domestic and international business travel, including Concur management.
Coordinate meetings, conferences, and workshops, both on-site and off-site, including accommodation and logistics.
Facilitate arrangements for external visitors, including international visitors.
Act as a professional interface with external contacts and service providers across a full range of business matters

Office Coordination (EA Scope Only)

Provide light oversight to ensure the Dublin office runs smoothly, in partnership with Facilities and EHSS:

Interface with service providers (e.g., facilities, security) as needed.
Manage office supplies and space coordination.
Oversee local administrative purchasing and Oracle processing.

(Note: This section is intentionally scoped as coordination, not full office‑management ownership.)

Business Support & Stakeholder Interaction

Act as a key support and coordination point for effective collaboration with:

Global Supply Chain and Technical Operations administrative teams
Corporate administrative teams for Global event planning
European administrative teams to ensure coordination
HR Business Partner for engagement activities
Senior Administrative Assistants (US & Europe)
Internal and external stakeholders across the organization
Engages with the Cytokinetics Ireland Limited, Board of Directors when appropriate

Requirements

Technical Competence and Knowledge

Leaving Certificate and 10+ years of relevant experience
Proficient with MS Office, Concur, Budget and Procurement systems
Models’ customer service, organization and professionalism.
Demonstrates strong organizational skills with sharp attention to detail
Completes research and tasks based on knowledge
Applies knowledge from industry best practices
Uses discretion and honors confidentiality with sensitive information

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Please visit our website at: www.cytokinetics.com

Cytokinetics is an Equal Opportunity Employer

Our employees come from different backgrounds, and we celebrate those differences. We are looking for the best candidates for our open roles, but do not expect applicants to meet every qualification in order to be considered. If you are excited about what you could accomplish at Cytokinetics and believe you can add value to our team, we would love to hear from you.

Please review our General Data Protection Regulation (GDPR) policy PRIOR to applying.

Our passion is anchored in robust scientific thinking, grounded in integrity and critical thinking. We keep the patient front and center in all we do – all actions and decisions are in service of the patient and their caregivers. We champion integrity, ethics, doing the right thing, and being our best selves.

Fraud Warning: How to Identify Impersonated Cytokinetics Job Postings and Offers

Recently, there have been fraudulent employment offers being sent to candidates on behalf of Cytokinetics. Please be advised that all legitimate offers from Cytokinetics will come directly from our official email domain (Cytokinetics.com) and will only be made after completing a formal interview process.

Here are some ways to check for authenticity:

We do not conduct job interviews through non-standard text messaging applications
We will never request personal information such as banking details until after an official offer has been accepted and verified
We will never request that you purchase equipment or other items when interviewing or hiring
If you are unsure about the authenticity of an offer, or if you receive any suspicious communication, please contact us directly at talentacquisition@cytokinetics.com

Please visit our website at: www.cytokinetics.com

Cytokinetics is an Equal Opportunity Employer

Executive Assistant

Job Description