Company Description

At Turner & Townsend we’re passionate about making the difference – we are committed to delivering Sustainable Net Zero outcomes for our clients, helping our people to realize their potential, and doing our part to create a prosperous society.

Every day we help our major global clients deliver ambitious Net Zero programmes from over 110 offices worldwide.

Job Description

The Procurement Documentation Lead (also called internally the Document Production Manager) is responsible for overseeing the lifecycle of contract document creation and management. The role holder coordinates the drafting, formatting, and delivery of contract documents that meet organisational standards and regulatory requirements.

The Procurement Documentation Lead ensures consistency, accuracy, and timeliness across all contract document outputs, while implementing best practices in contract document control and version management. The role holder plays a key role in identifying process improvements, managing production workflows, and ensuring that contract document services align with the needs of internal teams and external stakeholders. By collaborating across departments, the Document Production Manager supports operational efficiency and strategic communication goals.

Principal Accountabilities

Oversee the full lifecycle of contract document production, including planning, formatting, quality assurance, and timely delivery.
Lead in the reviewing and finalising of contract documents that meet the organisational standards and stakeholder requirements.
Ensure all contract documents comply with relevant legal, regulatory, and internal policy standards.
Identify and mitigate risks related to contract document accuracy, confidentiality, and compliance.
Lead collaboration with internal teams and external partners to ensure clarity, consistency, and alignment in contract document outputs.
Manage relationships with external vendors and service providers involved in contract document production, ensuring quality and performance standards are met.
Maintain accurate and transparent reporting on contract document production workflows, timelines, and outputs.
Lead contract document production processes to accommodate changes while maintaining quality and supporting programme objectives.
Monitor and evaluate contract document production performance, identifying areas for improvement and implementing enhancements.
Establish and formalise contract document control processes to prevent errors, miscommunication, and version conflicts.
Coordinate with cross-functional teams to ensure contract document content aligns with project goals and organisational messaging.
Support business development efforts by producing high-quality proposals, presentations, and reports.
Identify potential risks in contract document workflows and implement mitigation strategies to ensure timely and accurate delivery.
Participate in progress meetings to provide updates on contract document production plans, timelines, and challenges.
Drive best practice in relation to all contract document creation and management tasks across the project.
Contribute to the development of new contract document templates, style guides, and production standards.
Perform additional tasks or duties as required to support the contract document production function.

Experience, Skills and Qualifications

10+ years' experience in a similar Procurement Documentation Lead role on another large-scale infrastructure project.
Possess a good understanding of commercial set-up, risk allocation and supply chain management.
Experience of major infrastructure programme contract strategy and selection and the development of contract requirements, processes and procedures, systems and tools.
Experience with procurement of European procurement directives, EU public/utilities civil, contract law and construction procurement as a client or for client bodies.
Experience of public sector e-procurement and constraints. Have a good understanding of business and procurement management systems.
Experience within procurement and contract management functions in a range of construction. engineering and service-oriented areas and in a demanding safety critical environment.

Skills

Ability to report timely and accurate management information.
Competent in Microsoft Office.
Strong knowledge of currently available purchasing options including framework agreements.
Ability to write, document, and maintain technical standards, guidelines, and workflows.
Attention to detail and accuracy.
Ability to work in a collaborative manner that is positive, open, transparent and is a clear and effective communicator to foster a committed, strategic, innovative and inclusive culture.
Ability to operate and execute effectively in a dynamic environment with multiple priorities and engaging deadlines.
Ability to work effectively within a cross function multi-disciplinary functions matrix environment while ensuring that all procurement related tasks are conducted in a timely and accurate manner.
Ability to multitask, prioritise, and work well under pressure to meet established deadlines.
Well-developed interpersonal and communication skills along with high personal motivation and energy.

Qualifications

A minimum level 8 degree in business or a related subject matter or equivalent experience is desirable.
Advanced Diploma in Public Procurement Law (King’s Inns) or equivalent is desirable.

Practicing / Training / Compliance Certification

A professional qualification such as Engineers Ireland (IE), Institute of Civil Engineers (ICE), Chartered Institute of Procurement & Supply (CIPS), Royal Institute of Chartered Surveyors (RICS) or relevant equivalent. · Membership of Institute of Management Consulting or Association of Project Management or Project Manager Institute (PMI) is desirable.

Additional Information

Our inspired people share our vision and mission. We provide a great place to work, where each person has the opportunity and voice to affect change.

We want our people to succeed both in work and life. To support this we promote a healthy, productive and flexible working environment that respects work-life balance.

Turner & Townsend is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and actively encourage applications from all sectors of the community.

Please find out more about us at www.turnerandtownsend.com/

Join our social media conversations for more information about Turner & Townsend and our exciting future projects:

Twitter

Instagram

LinkedIn

It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time.

Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e-mail accounts, are considered property of Turner & Townsend and are not subject to payment of agency fees. In order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend, there must be a formal written agreement in place and the agency must be invited, by the Recruitment Team, to submit candidates for review.

Procurement Documentation Lead (Infrastructure)

Job Description