HR Administrator

Location: Dundalk

About Us

GenetiQ delivers perfect-fit software solutions that elevate the businesses of our customers. Powered by our customer-focused, collaborative and innovative team, our software is used by more than 2,500 businesses worldwide.

Continuously innovating since 1992, our open and trusting environment has created lasting relationships. GenetiQ's founders and many of our first team members are still a core part of the organisation. Our employees drive our culture and success and our goal is to inspire, support and help them to develop – and enjoy – their careers.

GenetiQ was honoured in the Deloitte Fast 50 for the fourth year running in 2020. To stay future-focused, we are always looking for dynamic team players who are customer-focused and share our enthusiasm for technology. If this sounds like you, then come elevate your career at GenetiQ.

Scope of Role

We are seeking an organised and detail-oriented individual with proven experience in a busy office administrative role. Previous HR experience is not essential; however, the successful candidate will demonstrate strong administrative skills, excellent attention to detail, the ability to manage competing priorities and a commitment to producing work to a high standard. Strong organisational, communication and time management skills, along with a proactive and flexible approach, are essential.

As part of the HR team, you will provide administrative support across the employee lifecycle, helping to ensure our HR processes run smoothly and employee information is accurate and up to date. The role offers variety across recruitment, onboarding, benefits administration, HR systems, reporting and employee engagement activities.

Responsibilities

The HR Administrator will provide day-to-day administrative support to the HR team and help deliver an efficient, organised and positive employee experience. Duties will include maintaining employee records and HRIS data, preparing reports and presentations, coordinating recruitment and onboarding activity, and supporting HR projects and research. The right person will be organised, detail-focused and comfortable working with data, while handling employee information with discretion.

Maintain and update the HRIS, ensuring employee records and information are accurate and up to date.
Prepare Excel reports, HR metrics, surveys and PowerPoint presentations, ensuring HR documentation aligns with company branding.
Provide recruitment and hiring administration support, including liaising with recruitment agencies and coordinating interviews.
Support the onboarding of new employees and prepare relevant employment documentation.
Administer employee benefits and prepare contract amendments and other HR documentation.
Maintain employee records relating to absence, annual leave, training and other HR activities.
Coordinate employee leaver administration and exit interviews.
Assist with maintaining HR policies, procedures and employee documentation.
Support HR projects, employee engagement initiatives and other HR activities as required.
Carry out HR-related research and assist with completing surveys and gathering information as required.
Ensure employee information is handled confidentially and in accordance with company procedures and information security requirements.
Undertake other ad hoc HR duties as required.

Skills and Abilities

A person that has some of the following skills and abilities would be at a distinct advantage:

Strong organisational skills, with excellent attention to detail and accuracy.
Good working knowledge of Microsoft Excel, Word and PowerPoint, with the ability to present information clearly.
Confident communication and interpersonal skills, with the ability to liaise professionally with employees, managers and recruitment agencies.
Ability to manage competing priorities, meet deadlines and use initiative.
A collaborative and flexible approach, with a willingness to support a range of HR activities.
Ability to handle confidential employee information sensitively and maintain discretion.

Preferred Qualifications and Experience

A person applying for this role should have:

Proven experience in a busy administrative or coordination role, with a strong focus on accuracy and maintaining high standards of work.
Experience managing competing priorities and working to deadlines in a fast-paced environment.
Good working knowledge of Microsoft Office, particularly Excel, Word and PowerPoint.
Experience preparing reports, maintaining records and handling administrative documentation.

Previous HR experience is not essential. Experience in any of the following would be desirable but is not required, as support and training will be provided:

Experience using an HRIS or other database management system.
Involvement in recruitment administration, interview coordination or liaising with recruitment agencies.
Experience in benefits administration, onboarding or preparing employment documentation.

Benefits and Culture

Our perfect fit ethos extends to our employees, ensuring that our roles, environment, benefits and progression paths are geared toward their professional and personal development.

As noted, our employees drive our culture. Our iSocial group organises a number of GenetiQ social events and activities throughout the year, such as summer BBQs, golf outings, charity hikes and more.

In addition to a competitive salary and a robust social calendar, we offer a great range of benefits including:

Healthcare:
Your health and well-being matter to us. GenetiQ offers private healthcare to its employees.
Flexibility:
Our flexible working plan helps employees to manage a better work-life balance.
Pension Plan: GenetiQ contributes a % of an employees salary, helping them plan for the future.
Exercise Reimbursement:
Whether it's a gym or a golf club membership, we support the efforts of employees to keep active.
Holidays: GenetiQ offers 25 days of paid leave, plus statutory bank holidays.

HR Administrator

Benefits

Job Description