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Job Description Summary

The Office Assistant is required to assist in the management of the facilities function at different sites. He/She is responsible to ensure the general upkeep and appearance of each site is to the highest standard. He/ She will work closely with the facilities manager and the clients in ad hoc duties.

Role Summary

Reporting to the Lead Office Assistant, you will be working as part of a varied team to enhance the excellent standards of operational facilities delivery in our client's state-of-the-art campus. This will include; carrying out detailed floor walks, checking meeting rooms, providing event support, stocking of printing stations, enforcing the clear desk policy, and anything else covered by the client WPS team.

Responsibilities

Providing additional support for Clients
Familiarization with the Standard Operating Procedures (SOP’s)
Upsell facilities by making the Facilities Manager aware of any gaps in service.
Report any maintenance issues which you notice onsite to the Facilities Manager.
Assist in emergencies such as light leaks, spills etc.
Attend to meeting room requests/set ups
Identify and report hazards and incidents
Assist in health and Safety including bell tests, floor walks and first aid boxes are stocked
Working as part of a team in delivering a high standard
Respond to soft service calls logged with the facilities help desk.
Investigate the nature of the problems and seek a speedy resolution.
Greeting clients and staff to generate a professional and welcoming atmosphere.
Liaising with the cleaning team on specific requests and ensuring the cleaning schedule adhered to.
Ensure the office floors are kept tidy at all times, ensuring to check these areas frequently.
Remove waste paper from all areas and ensure proper storage and segregation and collection by contractor
Frequent checks of key areas like toilets and café area, tidying and replenishing stock when necessary
Set up and support Meeting rooms in line with client requests
Flexibility working weekends and after hours when requests.
Monthly completion of timesheets/reports/stock sheets

Requirements

Highly organized and excellent time management
A high level of attention to detail
Ability to work on own initiative
Customer service experience
Fluent English
Knowledge of MS Office (Word, Excel & Outlook)

Location:

On-site –Dublin, IRL

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table!

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Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at accomodationrequest@am.jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Office and Events Assistant

Job Description