Valeo is a tech global company, designing breakthrough solutions to reinvent the mobility. We are an automotive supplier partner to automakers and new mobility actors worldwide. Our vision? Invent a greener and more secured mobility, thanks to solutions focusing on intuitive driving and reducing CO2 emissions. We are leader on our businesses, and recognized as one of the largest global innovative companies.

Responsibilities

Provide high-level administrative support to the DVS Director
Organise & Schedule Meetings onsite and offsite, Agenda’s & Action Items
Excellent calendar management skills, including coordination of complex executive meetings
Email Management - review, sort, and distribute if appropriate. Compile email communications on behalf of Director
Compiling data for reports, creating spreadsheets and graphs:
- Headcount, MTP & SIRUS, R&D Efficiency
Produce & edit executive presentations
Manage projects on behalf of Director and liaise with personnel across DVS
Co-ordinate travel & accommodation as required for Director and N-1s
Organizing, scheduling and managing visits internal and external
Managing approvals on behalf of Director:
- Commerce One
- QPulse
- Peoplelink
- VIM Approvals
Coordinate logistics for executive visitors - Logistics, Accommodation & Entertainment
Organisation of cross site events hosted at DVS.
Maintain local information for visitors (Wi-Fi access, maps, transport, hotel/restaurant information, etc)
Organization and assisting with team events & initiatives as appropriate
Organise Meeting Rooms & Conference Calls: Agenda, relevant Presentations, IT Equipment & Conference Room Catering etc
Training & mentoring department Admin Assistant
Preparation of expense reports or other reports as required
Desk , space management across the office to accommodate employees in most appropriate manner
Arranging non disclosure agreements, recording and filing
Maintaining filing systems (hard and soft copy)
Maintain Department Management Planner
Day to day administrative & Ad Hoc duties as required

Education/Training

Third level Business qualification or 6+ years in a business environment
Advanced Microsoft Office Skills: Word, Excel & PowerPoint.

Professional Experience

Minimum 4+ Years experience in a similar role within a multi-national organisation

High Level of Administration & Computer Skills
Strong experience in Excel, PowerPoint & Word
Flexible attitude to job function and working hours

Excellent Prioritization, Organization, Multitasking & Time Management skills all the while remaining energetic and positive in a fast paced environment
Confident communication skills - written & verbal
Excellent People skills and ability to effectively communicate and collaborate with a diverse range of people
Strong willingness to learn; proactive approach: ability to quickly learn new tools and technologies; Interest and experience in using technology to constantly improve work efficiency
Ability to work on your own initiative as well as in a team environment
Outstanding attention to detail
Friendly, approachable demeanour
Expectation to exercise discretion and confidentiality on all business matters

Job:

R&D Executive/Administrative Assistant

Organization:

Site R&D

Schedule:

Full time

Employee Status:

Regular

Job Type:

Permanent contract

Job Posting Date:

2025-09-02

Join Us !
Being part of our team, you will join:
- one of the largest global innovative companies, with more than 20,000 engineers working in Research & Development
- a multi-cultural environment that values diversity and international collaboration
- more than 100,000 colleagues in 31 countries... which make a lot of opportunity for career growth
- a business highly committed to limiting the environmental impact if its activities and ranked by Corporate Knights as the number one company in the automotive sector in terms of sustainable development

More information on Valeo: https://www.valeo.com

R&D Executive Assistant

Job Description