Job Title:

Assistant Faculty Manager (Operations & Compliance)

Department:

IR0022 Faculty Management

Reporting to:

Head of Faculty Management

The purpose of this role is to provide support to faculty managers and the head of faculty management. This support will be in the form of various operational, systems, and administrative activities to ensure the efficient functioning of the faculty management department.

Key Responsibilities

Carry out payroll related reporting, collating and communication tasks on a monthly basis in collaboration with relevant departments, set deadlines as required and as directed by the head of faculty management.
Support faculty managers in overseeing operational aspects of faculty activities, ensuring efficient day-to-day functioning.
Liaise with HR in monitoring when compliance training is due and ensure timely completion by way of follow ups and reminders to faculty.
Liaise with the examinations office and academic management in relation to moderation deadlines and exam papers and results that are outstanding for the purpose of the performance management tracking.
Ensure that the independent contractors tracker is up to date and all invoices are accrued for and monitored.
Report to the head of faculty management on a monthly basis on the utilisation of faculty who are under their contract hours. Work with the other assistant faculty manager(s) with accurately capturing / recording contract hours and activities in the staff utilisation system.
Monitor relevant weekly cap hours by faculty and report to the head of faculty management on a monthly basis.
Monitor the ‘Selective Additional Functions’ for faculty on new contracts and report to the Head of Faculty Management on a monthly basis.
Monitor the timetable change requests on a monthly basis to review the number of postponed classes by programme and ensure that these classes are rescheduled (ensuring APS hours are met).
Work with the academic directors/assistant academic directors/programme level managers in co-ordinating student files from the Admissions Department in a timely manner.

Culture:

Contribute to a culture of innovation, collaboration, inclusivity, and mutual respect across the team and the College;
Work proactively and cooperatively with colleagues across departments to achieve shared goals;
Demonstrate professionalism, approachability, and collegiality in all interactions;
Communicate openly and constructively, supporting a positive and solutions-focused team environment;
Uphold the organisation’s values in all internal and external activities;
Take initiative in personal and professional development, and acknowledge and support the contributions of others.

Job Requirements (Essential Criteria)

2+ years experience working in a relevant role
Be able to demonstrate experience gathering, analysing and documenting business requirements.
Have experience in generating and presenting reports to inform decision-making processes.
Have proven ability to identify and solve business problems through innovative solutions.
Have strong organisational and time management skills with the ability to handle multiple tasks simultaneously.
Ability to prioritise tasks during busy periods
Have the ability to maintain confidentiality and handle sensitive information with discretion.
Have excellent communication and interpersonal skills with the ability to work collaboratively with diverse teams.

Job Requirements (Desirable Criteria)

Have the ability to demonstrate methodical, organised and flexible approach to work.

Pay & Benefits

The salary for this role is DOE.

Free Internal Courses;
Discounted Fees for Family Members;
Life Assurance & Disabilities Cover;
Sports & Social;
Employee Assistance Programme;
Employee Discount Scheme;
Paid sick leave;
Death-In-Service Benefit.

This job description is a guide to the work the post holders will initially be required to undertake. It may be amended from time to time to meet changing circumstances by mutual agreement. It is expected that the post-holders and their manager will review the job description regularly.

Position Type:

Full time

Contract Type:

Regular

Pay Frequency:

Location:

Dublin, Ireland

Job Functional Area:

Academic Administration

All appointments are subject to providing proof of eligibility to work in Ireland on full time basis (upon being invited to interview). Please refer to our privacy policy here: DBS Privacy Notice for Candidates.

This job description is a guide to the work the post holder will initially be required to undertake. It may be amended from time to time to meet changing circumstances by mutual agreement. It is expected that the job description will be reviewed regularly by the post-holder and their manager.

DBS is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity. If you require any adjustments or additional support within the recruitment process, please contact us directly.

Assistant Faculty Manager (Operations & Compliance)

Benefits

Job Description