Site: The General Hospital Corporation

Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

Job Summary

The MGH Institute of Health Professions, a distinguished graduate school affiliated with Mass General Brigham, is seeking a Department Coordinator for a dynamic 20-hour per week, in-office role. Situated at the crossroads of higher education and healthcare, this position calls for someone with exceptional organizational skills and a creative flair to manage various administrative tasks while contributing to communications and social media efforts. The role involves diverse responsibilities, including processing business transactions, crafting news briefs, and assisting with social media, offering a chance to grow within a supportive environment. Ideal candidates will have a high school diploma (with a bachelor’s preferred), 1-2 years of office experience, and proficiency in Office 365, along with strong communication skills and attention to detail.

Qualifications

Overview

The MGH Institute of Health Professions, the graduate school for Mass General Brigham located in the Charlestown Navy Yard, sits at the intersection of higher ed and healthcare. Our mission — more critical than ever given the complexity of today’s healthcare systems — is conducted through our academic programs in two schools: School of Nursing and the School of Health and Rehabilitation Sciences, with many programs top-ranked by U.S. News & World Report.

The Office of Strategic Communications operates on parallel tracks, keeping the Institute community and those outside it — including media — informed. Within the Institute community, we communicate information around campus events, gatherings, faculty thought leadership, and accomplishments of our students, faculty, and researchers through a mix of emails, social media, and feature stories that are posted on the homepage and in the MGH Institute Newsroom. Outside the Institute community, we are raising the name recognition of the MGH Institute by alerting media outlets and the community to innovative programs, initiatives, and faculty expertise.

Opportunity

The Department Coordinator is a 20-hour per week, in-office position.

The successful candidate will possess superb organizational skills to process business transactions, handle administrative tasks, and tap into their creative side by taking photos, writing news briefs, and assisting with social media tasks. With the many hats being worn, the successful candidate will grow in a role that encompasses various lines of responsibility. Among the tasks during a given week:

Client Services 33%

To work with our partners within the Mass General Brigham system, you will need an exceptional attention to detail as you:

Execute purchase orders, submit requisitions and invoices, obtain quotes from vendors, submit change orders and monthly expense reports, obtain scopes of work, and set up new vendors in our financial management system (Workday).
Work with Finance on accruals and expense transfers (reclass)
Follow-up with various partners within Mass General Brigham to ensure transactions are in motion

Communications 34%

Handle photography requests
Work with Smartsheet (project management system) to input story information, add announcements to intranet, send TV ad displays to Informational Technology department
Checking tracking service for media hits/mentions of MGH Institute
Monitoring departmental email account
Assist in categorizing photos in Photoshelter (photo database)
Craft monthly Employee Spotlight feature
Obtain research listings from faculty, then post on intranet

Social Media 33%

Organize assets (photos, videos, graphics) into labeled folders for easy access
Monitor competitor accounts and summarize their content themes
Research trending audio, hashtags, challenges, holidays, observances, and key dates relevant to higher ed/healthcare industry

Qualifications:

High School Diploma or equivalent required. Bachelor’s degree preferred.
1-2 years office experience preferred

Skills:

Strong written and verbal communication skills
Attention to detail
Proficiency in Office 365

Additional Job Details (if applicable)

Remote Type

Onsite

Work Location

One Constitution Wharf

Scheduled Weekly Hours

Employee Type

Regular

Work Shift

Day (United States of America)

Pay Range

$18.22 - $26.06/Hourly

Grade

At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.

EEO Statement:

The General Hospital Corporation is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran’s Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.

Mass General Brigham Competency Framework

At Mass General Brigham, our competency framework defines what effective leadership “looks like” by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.

Department Coordinator - IHP

Job Description