JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Headline Responsibilities

Reporting directly to the Events Assistant Team Lead, the Events Assistant will provide exceptional customer service to both internal & external customers. The right person will provide the first impression our visitors have of Salesforce events and therefore, they will need to be on the ball in any situation; providing a lasting and unique memorable experience that makes our customers feel welcome, comfortable and brings our Salesforce brand to life. This person will need to work collectively as a team and show a passionate understanding of our guests’ needs and requirements, striving to exceed expectations wherever possible, in true Salesforce Ohana fashion.

Site responsibilities

Events, Meeting Rooms & all hospitality spaces must be presentable and ‘show ready’ at all times, whether set for use or reset as per the Salesforce design
Execute all organised requests across all Events & Hospitality functions (including but not limited to Events, Meeting Room bookings, Guest Services, Ohana Floor etc.)
Follow processes correctly for all deliveries & catering
Adhere to local legislative and Salesforce H&S protocols
Serve & clear catering as required, executing a high level of creative design where possible
Have a deep understanding of dietary allergens & intolerances, being able to use this knowledge if asked from employees/guests
Ensure vendor equipment is kept organised and is returned in the same condition as when it is delivered to Salesforce (where required)
Back of house operations are maintained in a presentable & organised manner at all times (ie. storage spaces, goods lift spaces, pantry areas etc)
Ensure furniture moves and resets are carried out as required, this involves a high demand of lifting & shifting heavy items, including equipment & furniture
Manage last minute/urgent requests in a timely manner and problem solve challenges as required
Execution of required tasks as per the Events Assistant Team Lead
Ensuring maintenance issues are logged and ticketing system and escalated as appropriate
Be proactive in communicating to the Team lead and helping to find solutions when needed
Ensure hands on training is applied, particularly to ensure Salesforce property is cared for and maintained as much as possible (ie. furniture, equipment)
Be a key player in the Salesforce ERT program, responding to emergencies on behalf of Salesforce and the Workplace Services team
Ensure a high level of customer service is given by the whole team at all times
Flexible approach to demand and working hours (possibly involving evenings and weekends)

Key relationships

Work closely with the respective Events & Hospitality teams on a daily basis
Establish a solid relationship with the logistics & deliveries team
Daily contact with potential and existing customers, it is vitally important that the right impression of Salesforce is expressed at all times
Daily contact with Salesforce employees at all levels, it is important that we offer the same high level of customer services to them as we do to all guests
Regular contact with external vendors
Work closely with the Janitorial team on the ground, ensuring spaces are clean & tidy

Self Presentation

Remain smart/polished at all times
Ensure professional personal presentation at all times (including body language etc.)
Exude a friendly, smiley and bubbly demeanour to every customer
Have a charismatic demeanour that delivers warmth, charm and professionalism in every aspect of the role

Security

Adhere to strict corporate security policies at all times
Build strong working relationship with on site security agents
Promote the importance and process of Security rules and procedures
Keep security and H&S in mind as a priority when events are in place

Qualifications:

Preferred Hospitality/ Events experience particularly in Front of House/Operational role
Highly organised and excellent time management
Strong Customer service background in a fast paced environment
Intermediate-advanced IT skills (G-mail and Google docs preferred but not essential)
Fluent English required

Interpersonal skills:

Passionate attitude for Customer service
Charismatic - people should remember you

Friendly, helpful and willing to go the extra mile to help meet our customer’s needs
Able to prioritise effectively

Proactive and positive attitude
Team player & problem solver
Excellent interpersonal and communication skills, including understanding for the use of confidentiality and diplomacy
Excellent multi-tasking, project management and organisational skills
Ability to work in a fast-paced environment and meet deadlines
Great motivator
High attention to detail

Location:

On-site –Dublin, IRL

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Office and Events Assistant

Job Description