OVERVIEW

The Maples Group is a standard bearer in financial and legal services, trusted by many of the world’s largest hedge fund managers, private equity firms and international corporations.

Our distinction flows from our carefully curated team: 2,500+ professionals characterised by tenacity, ethics and exacting excellence. Operating in key financial centres across the Americas, Asia, Europe and the Middle East, our international presence offers a unique springboard for career development and cross-cultural immersion.

The Maples Group looks to add a Dublin based Global Fund Registration Officer to our Global Registration Services (GRS) team and invites eager and qualified candidates to apply. We are committed to diversity, inclusion and equality of opportunity as we attract, retain and develop world-class talent.

Role Title & Overview

The GRS team is a specialist client-facing practice operating at the intersection of investment funds law, regulatory compliance, and cross-border distribution. Sitting within a leading Irish funds and investment management practice, the GRS team assists clients with the practical, regulatory, compliance, and administrative requirements associated with marketing and listing investment funds globally. The team comprises specialist legal, regulatory, and compliance professionals who deliver a fully integrated and coordinated approach to fund distribution across multiple jurisdictions, with a particular focus on Europe.

We are seeking a Fund Registration Officer to join this established and expanding team. This is a rewarding, specialist role ideally suited to an organised, detail-oriented professional with an interest in cross-border fund distribution, regulatory filings, and the evolving European and international regulatory landscape. The Fund Registration Officer will play an important supporting role in ensuring that clients' investment fund products, including UCITS and AIFs, are registered, maintained, and compliant across the jurisdictions in which they are distributed.

The position reports to a Registrations Advisor, Executive, or Associate and forms part of a wider team of GRS professionals. This is a genuine opportunity to develop deep expertise in a niche area of investment funds regulation, one that is of ever-increasing commercial importance, and to build a meaningful career within a global legal services environment.

Key Responsibilities

Assist with the preparation, coordination, and submission of regulatory filings to home and host national competent authorities, including fund passporting notifications, new product registrations, updated fund documentation ensuring all filings are completed accurately and within regulatory deadlines.
Liaise with clients, local lawyers, translators, service providers, regulators, and stock exchanges on various ongoing registration and distribution-related matters, ensuring deliverables are provided to multiple parties within specified timeframes.
Maintain and update all GRS systems, records, and internal databases, ensuring that registration data across all jurisdictions is current and accurate.
Support the preparation and handling of legal documentation associated with fund registrations, including facilitating the production of documentation and monitoring ongoing obligations.
Maintain, update, and ensure consistency across GRS templates, precedent documentation, and know-how materials.
Conduct due diligence on regulatory requirements across all countries where GRS clients are registered, supporting senior team members in ensuring that correct procedures are in place.
Support the establishment of new or changed product structures and solutions across multiple jurisdictions, including assisting with the coordination of regulatory and administrative steps required.
Assist with the preparation of billing narratives, work-in-progress reports, and general administrative and file management tasks in accordance with firm guidelines and the parameters of client engagements.
Support adherence to the firm's compliance and data protection standards.
Provide proactive assistance to the GRS team and clients on other fund distribution-related issues as they arise.

Required Skills & Experience

A minimum of one to two years' experience working in a paralegal, regulatory, compliance, or legal support role within the investment funds or financial services sector; experience within a law firm, management company, administrator, or professional services environment is desirable.
A working knowledge of, or demonstrable interest in, the laws and regulations applicable to financial services and, in particular, the cross-border distribution of investment funds in Ireland, Luxembourg, and other European jurisdictions.
Familiarity with UCITS and AIFMD frameworks, fund passporting procedures, and regulatory notification processes is an advantage but not essential, a willingness to learn in this area is key.
Strong organisational skills with the ability to manage multiple tasks and deadlines across different jurisdictions simultaneously.
Excellent written and verbal communication skills in English; a second European language is desirable.
Proficiency in Microsoft Office applications, with strong skills in Excel in particular.
A graduate degree in law, finance, business, or a related discipline is preferred.

Personal Attributes

Highly organised and methodical, with strong attention to detail and the ability to work accurately across complex, multi-jurisdictional processes.
A self-starter with a genuine interest in developing specialist knowledge of cross-border fund distribution and regulatory compliance.
A dependable and conscientious team player who takes pride in the quality and accuracy of their work.
Flexible, hard-working, and disciplined, with the ability to perform under pressure and to tight deadlines.
Confident and professional in dealing with colleagues, clients, and regulatory authorities.
Proactive in identifying issues, asking questions, and suggesting improvements to processes and workflows.
Possesses a strong sense of duty and responsibility.

What the Role Offers

This is a unique opportunity to join a well-established, market-leading GRS practice and to develop a career in a specialist, commercially important area of investment funds regulation. Cross-border fund registration is a growing and dynamic field, and the Officer role offers direct exposure to a wide range of regulatory frameworks, jurisdictions, and high-profile client relationships from an early stage. As part of a supportive and collegial team, you will benefit from structured mentoring and day-to-day knowledge sharing with experienced colleagues, with clear scope for professional growth as the team and practice continue to expand. The role sits within the full resources of a global law firm's network, providing an excellent platform from which to build a rewarding long-term career in this niche discipline.

ABOUT MAPLES GROUP

Over five decades, the Maples Group has grown from modest beginnings into one of the world's preeminent professional services firms, offering specialised fiduciary, fund administration, regulatory and compliance, entity formation and management and legal services on the laws of the British Virgin Islands, the Cayman Islands, Ireland, Jersey and Luxembourg.

You can learn more about the Maples Group on our corporate website. Experience our culture and our people on our Careers Page or on LinkedIn.

Please note that it is Maples standard policy to undertake various background screening checks on all applicants to whom a conditional job offer is made. All job offers are subject to the completion of satisfactory background screening checks. Further details on the background screening checks will be advised to each candidate who receives a conditional job offer from Maples.

Disclaimer: All personal information collected during the application process will be used for recruitment-related purposes only. Please refer to our Job Applicant Privacy Notice at maples.com/privacy for details on how we handle personal information relating to job applicants.

Global Fund Registration Officer

Job Description