Overview

Post Title:

Grade IV Administrative Officer Endocrine Outpatient Services

Post Status:

Permanent

Department

Medical Directorate

Location:

Beaumont Hospital, Dublin 9

Reports to:

Directorate Support Supervisor; with regard to day-to-day operational issues

Directorate Support Manager; with regard to overall quality of work, development, and compliance with strategic and operational objectives

Salary:

Appointment will be made on GRADE IV – CLERICAL (€35,609 - €51,718, €54,914 LSI) at a point in line with Government pay policy.

Hours of work:

Full-Time

Work Pattern: 5 days per week (Monday – Friday)

Target Hours: 35 hours per week

Flexi-time (Extended Working Day Roster)

Start Time: between 8.00am – 10.00am

End time: between 16.00pm – 17.00pm

Closing Date:

12.00pm on Tuesday 4th November 2025

Please note the hospital reserves the right to close the competition early should a substantial number of applications be received.

General Responsibilities

To carry out the functions of the administrative role as directed by the directorate management team in line with standard operating procedures.

To conduct yourself at all times in a manner in keeping with Beaumont Hospital policies and procedures as well as statutory regulations.

Maintain and update mandatory training compliance.

Responsibilities

Principal Duties

Outpatient Clinic Reception
Acquisition and preparation of patient medical records for weekly outpatient clinics
Waiting List Management and appointment scheduling (in line with National Policy for Management of Outpatient Services)
Clinical Transcription/Editing utilising T-Pro digital dictation and transcription package
Telephony duties – manage all incoming calls to the service and follow-up as appropriate
Filing of clinical documentation as per National Guidelines for the management of patient records
Management of Departmental email account
Comply with obligations to protect patient confidentiality and data at all times (GDPR)
Scanning and transmission of documents in line with GDPR guidelines
Risk Management – monitor own department and service for elements of risk and escalate to management team in a timely manner
Participate in the provision of cover in the event of planned/unplanned absences as part of the Medical Directorate clerical pool and across the wider hospital as required

N.B. The above list not exhaustive and is intended to be merely indicative of the role as it currently stands. The role may need to be adjusted to meet changing needs of healthcare provision within the organization.

Qualifications

Mandatory:

Candidates must have at the latest date of application:

1. Professional Qualifications, Experience

(a) Eligible applicants will be those who on the closing date for the competition:

(i) Obtained at least grade D (or pass) in Higher or Ordinary Level in five subjects from the approved list of subjects in the Department of Education established Leaving Certificate Examination or Leaving Certificate Vocational Programme or Leaving Certificate Applied.

Or

(ii) Passed an examination of at least equivalent standard

Or

(iii) Satisfactory relevant experience which encompasses demonstrable equivalent skills And (b) Candidates must possess the requisite knowledge and ability, including a high standard of suitability, for the proper discharge of the office based on the skills competencies and knowledge for the post.

2. Health

A candidate for and any person holding the office must be fully competent and capable of undertaking the duties attached to the office and be in a state of health such as would indicate a reasonable prospect of ability to render regular and efficient service.

3. Character

Each candidate for and any person holding the office must be of good character.

Desirable: 1. Good working knowledge of Microsoft Office Suite (Word, Excel, Outlook)2. Experience working in a healthcare environment 3. Excellent keyboard skills

Informal enquiries:

Deirdre Spencerdeirdrespencer@beaumont.ie

ATC Endocrine admin

Job Description