Accounts Assistant

Role Purpose

The Accounts Assistant provides essential day-to-day support within the Finance Department, ensuring timely posting, reconciliation, and documentation of all transactions across ILCU and its subsidiaries. The role maintains the foundation of financial accuracy and control in Sage Intacct, supporting both operational and statutory reporting obligations.

Key Responsibilities

Cash Management and Reconciliations

Perform daily bank reconciliations for all ILCU, and subsidiary accounts, across ROI and NI currencies.
Post and allocate daily receipts and payments within Sage Intacct, ensuring clear audit trails.
Maintain reconciliation folders and ensure supporting documentation is accurate and accessible.
Process all invoices and receipts, ensuring accuracy of debtor account coding and correct fund allocation.
Assist with generation of direct debit and EFT batches under supervision.
Support the preparation and issue of monthly debtor statements.
Follow up on aged receivables and escalate issues promptly to the Assistant Finance Manager.
Record supplier invoices and credit notes in Zahara and Sage Intacct, ensuring proper coding and approvals in line with the Procurement Policy and Finance Procedures Manual.
Maintain the Purchase Order and Invoice Register and update approval tracking for each department.
Assist in preparing EFT payment runs, ensuring supporting documents and authorisations are complete.
Maintain supplier files, ensuring all payments comply approval requirements.
Prepare reconciliations for assigned balance sheet accounts (including petty cash, suspense, and VAT).
Support journal preparation and intercompany postings.
Maintain organised electronic filing of reconciliations, journals, and approvals for audit purposes.
Assist with schedules for external audit and internal review.
Provide administrative support for payroll inputs, pension updates, and deductions.
Assist with VAT return preparation and reconciliations.
Participate in system or process improvement projects as assigned.
Perform any other duties or ad-hoc assignments as directed by the Finance Manager or Head of Finance and Internal Operations to support the overall objectives of the finance department.

Requirements

Qualifications:

Accounting Technician qualification (or progressing toward it) preferred.
2+ years’ experience in a busy finance environment.
Experience with Sage Intacct or similar ERP system desirable.
Proficiency in Microsoft Excel and good understanding of accounting principles.
Strong grasp of reconciliations, journal posting, and financial recordkeeping.
Methodical, accurate, and dependable.
Strong organisational and time management skills.
Positive attitude and willingness to learn.
Commitment to maintaining confidentiality and financial integrity.
Team player who supports a collaborative finance environment.

Key Attributes

Methodical, accurate, and dependable.
Strong organisational and time management skills.
Positive attitude and willingness to learn.
Commitment to maintaining confidentiality and financial integrity.
Team player who supports a collaborative finance environment.

Accounts Assistant

Job Description