Office Administrator

Employment Type: Permanent

Location: Naas Kildare, Onsite 4 days per week

Reporting to: The People & Culture Manager

The Role

OpenSky Data Systems is seeking an experienced and highly organised Office Administrator to support the day-to-day operations of our office. Reporting to the People & Culture Manager, this role plays a key part in ensuring smooth administrative and HR processes across the organisation.

The successful candidate will be a self-starter who can work independently, take ownership of tasks, and proactively identify improvements, while also working closely under the direction of the People & Culture Manager. This role requires a professional, solutions-focused individual who demonstrates sound judgement, discretion, and the ability to balance initiative with adherence to company processes.

The ideal candidate will have a minimum of 3 years’ experience working as an Office Administrator in a professional environment.

KEY RESPONSIBILITIES

The following is not an exhaustive list.

Office Administration

Support the day-to-day running of the office, providing administrative support, including handling correspondence, document preparation, and follow-up on action items.
Coordinate schedules and organise meeting logistics, including room bookings, calendar invites, and documentation.
Arrange travel and hotel bookings as required.
Maintain organised and accurate filing systems.
Organisation and ownership of staff events in both Poland and Ireland, bringing creative ideas to enhance engagement.
Act as a professional representative of the organisation when interacting with employees, visitors, etc.
Maintain upkeep of office and supplies.
Exercise discretion and confidentiality in handling sensitive information.
Proactively identify opportunities to improve administrative processes and office efficiency.

Ensure compliance with company policies, H&S regulations, and quality standards

Maintain a welcoming, well organised‑ site environment.

HR & People Administration

Office Administrator

Benefits

Job Description