We’re building out our Dublin office - and this is your chance to play a central role in shaping it. As our Office Manager, you’ll be at the heart of creating a best‑in‑class workplace experience, ensuring our crew have an environment that supports collaboration, engagement, and excellence every day.

This is a high‑visibility, high‑impact role where no two days will look the same. You’ll keep the office running seamlessly, build strong relationships across teams, and help bring our culture to life as we continue to grow our presence in Dublin.

Role Overview

The Office Manager for Dublin is responsible for the smooth, efficient, and professional operation of the Dublin office, ensuring a high‑quality workplace experience aligned with organizational standards. The role oversees day‑to‑day office operations, manages vendor relationships, supports crew engagement initiatives, and collaborates closely with European office and administrative teams. This position plays a significant part in shaping the employee experience, ensuring safety and compliance, and supporting strategic office initiatives.

What You'll Do:

Operational Oversight

Oversee daily operations of the Dublin office, ensuring facilities, services, and the overall workplace environment adhere to organizational and Vanguard standards.
Manage relationships with external vendors and suppliers, including office supplies, kitchen amenities, and service providers.
Serve as a point of contact for Global Workplace Experience (GWx) and support space planning and management activities.
Purchase DSE (Display Screen Equipment) items based on individual assessments and ensure compliance with health and safety requirements.
Perform end‑to‑end reconciliation of office-related invoices and track budgets to ensure spend remains within approved allocations.
Coach managers and crew on travel and expense policies, ensuring adherence to organizational guidelines.
Support the onboarding and offboarding lifecycle by partnering with HR, IT, and other internal stakeholders to ensure a seamless employee experience.

Foster Collaboration & Support Leadership

Contribute to attraction, assessment, and onboarding efforts for administrative talent in Dublin.
Partner with the European admin and office manager community to ensure consistent standards, knowledge sharing, and alignment on best practices.

Support Strategic Initiatives

Act as the primary point of contact between the Dublin office and internal functions, ensuring alignment with business needs, planning requirements, and policy expectations.
Ensure appropriate First Aid and Fire Marshal coverage across the office, including coordinating training and ensuring certifications remain current.
Support internal and external events, recognition activities, and crew engagement initiatives across the Dublin site.
Participate in special projects as assigned, such as new office openings, culture and engagement programmes, and workplace transformation activities.

What You Bring:

Experience in office management or workplace operations, ideally in a multi‑site or multi‑country environment.
Strong leadership capabilities with experience managing administrative or operational teams.
Excellent organizational, communication, and stakeholder‑management skills.
Experience with budgeting, invoice reconciliation, and vendor management.
Knowledge of workplace compliance, including health and safety and DSE requirements.
Ability to collaborate across multiple functions and work effectively in a matrixed environment.
Proactive, solutions‑focused mindset with the ability to anticipate operational needs.

Why Join Us?

A unique opportunity to help shape and grow a key office location.
High visibility across the business, with influence over culture, operations, and employee experience.
A dynamic, supportive environment where your ideas will be valued.
A role with real variety, impact, and room to make it your own.

How We Work

Vanguard has implemented a hybrid working model for the majority of our crew members, designed to capture the benefits of enhanced flexibility while enabling in-person learning, collaboration, and connection. We believe our mission-driven and highly collaborative culture is a critical enabler to support long-term client outcomes and enrich the employee experience.

Office Manager, Ireland

Job Description