Permanent position available with a considerable portfolio of works for the next 5+ years
To build your career by assisting in the delivery of ‘leading edge’ engineering projects.
To work with a vibrant, agile and multi-functional team in delivering projects on time, safely, to budget and to the required quality standards.
To benefit from Kirby’s Career Development Programmes that will enhance your leadership capability.
To work with the best.
Excellent package on offer with room for negotiations

About Kirby Group Engineering
Kirby Group Engineering is an international multi-disciplinary engineering services contractor and leading provider of high-value engineering services to a number of ‘blue chip’ companies. Operating across Ireland, the UK, Europe and South Africa, Kirby has become the engineering service provider of choice in growth segments such as pharmaceuticals, data centres and power transmission and distribution. Our culture is innovative, collaborative and performance focused. The successful candidate will have the opportunity to grow and develop in a company committed to developing talent and rewarding performance.

Recruitment Coordinator | Dublin

Overview

We are seeking a highly organised and proactive Recruitment Coordinator / Administrator to support a busy internal Talent Acquisition team. This role is critical in ensuring a smooth and efficient recruitment process, delivering an excellent candidate experience, and providing strong administrative support across high-volume and technical hiring activities.

Key Responsibilities

Interview Coordination

Arrange and coordinate interviews across multiple stakeholders, managing busy and often conflicting calendars
Send interview confirmations, calendar invites, and relevant information to candidates and hiring teams
Manage rescheduling, cancellations, and last-minute changes efficiently

Candidate Management

Communicate confidently with candidates via phone and email
Ensure a professional, timely, and positive candidate experience
Respond to candidate queries and provide updates on application progress

Recruitment Administration

Provide strong administrative support to the Talent Acquisition team
Maintain and update candidate records within the Applicant Tracking System
Post job adverts on job boards, LinkedIn, and internal careers platforms
Support with basic candidate screening where required
Conduct reference checks and ensure all documentation is accurately recorded
Assist with preparing and issuing offer documentation and contracts
Coordinate with HR and internal teams to ensure a smooth onboarding experience
Collate and prepare recruitment data and information for reports

Skills & Experience

Strong organisational and administrative skills with excellent attention to detail
Confident communicator, both written and verbal, particularly over the phone
Ability to manage multiple priorities in a fast-paced environment
Experience using an Applicant Tracking System (ATS) or CRM system preferred
Proficient in Microsoft Office (Outlook, Excel, Word)
Proactive, adaptable, and solutions-focused approach
Strong stakeholder and relationship management skills
Positive, professional, and candidate-focused mindset

For more information on this role, or other Construction / Engineering opportunities across Ireland, the UK, Europe, or South Africa please review our careers page (Vacancies - Kirby Group Careers) or contact the Talent Acquisition Team at Kirby Group in confidence on +353 (0)1 454 0411.

Kirby Group Engineering is an equal opportunities employer. We are committed to fostering an inclusive workplace and welcome applications from all suitably qualified candidates, regardless of race, gender, disability, religion, sexual orientation, or age.

Recruitment Coordinator | Dublin

Benefits

Job Description