Job purpose

To support the estimating function in providing tender costs and packages for bids for adjudication.

Duties and responsibilities

Responsible for:

Check, acknowledge and log all tender documents and amendments, plus monitor tender document movements throughout the office.
Adding tender to Tender Work Load programme
Organise copy of tender documents and amendments for appropriate parties and ensure BoQ’s are copied and drawings are prepared for site visits by assigned contracts manager / supervisor/ estimator
Support the estimator in identifying sub-contractors and suppliers to issue enquiry packages to.
Prepare enquiry packages and dispatch to sub-contractors and suppliers.
Follow up supplier/sub-contractor phone calls and maintain a “live” progress schedule report.
Ensure sub-contractor and supplier quotations are received and input into the estimating system. Hand-over and presentation of returned and completed tender bid enquiry package to the estimator.
Attend tender launch and mid tender review meetings, brief team on tender enquiry status and supplier / sub-contractor feedback, take and issue minutes.
Ensure all information and arrangements are made for tender adjudication meeting. Attend adjudication meeting and prepare summary minutes as directed.
Maintain central tender filing system.
On successful tender prepare files in conjunction with the estimator for hand-over meeting as directed by the estimator.

Qualifications and experience

Ability and knowledge of:

Estimating Administrator

Job Description