Join a high-performing team at Sonatus that’s redefining what cars can do in the era of Software-Defined Vehicles (SDV).

At Sonatus, we’re driving the transformation to AI-enabled software-defined vehicles. Traditional automotive software methods can’t keep pace with consumer expectations shaped by the mobile industry—where features evolve rapidly, update seamlessly, and improve continuously. That’s why leading OEMs trust Sonatus to accelerate this shift. Our technology is already in production across more than 5 million vehicles on the road today and rapidly expanding.

Headquartered in Sunnyvale, CA, with 250+ employees worldwide, Sonatus combines the agility of a fast-growing company with the scale and impact of an established partner. Backed by strong funding and proven by global deployment, we’re solving some of the most interesting and complex challenges in the industry. Join us and help redefine what’s possible as we shape the future of mobility.

Sonatus is a well-funded, fast-paced, and rapidly growing company whose software products and solutions help automakers build dynamic software-defined vehicles. With over four million vehicles already on the road with top global OEM brands, our vehicle and cloud software solutions are at the forefront of automotive digital transformation. The Sonatus team is a talented and diverse collection of technology and automotive specialists hailing from many of the most prominent companies in their respective industries.

Role Summary:
The Executive & Office Coordinator will work closely with the General Manager to provide high-quality administrative support, manage scheduling for meetings and appointments, and ensure the Dublin office runs efficiently and feels welcoming. Following our recent move, this
role will play a key part in setting up and maintaining an organised, well-equipped workspace. You’ll also lend a hand with various internal initiatives that keep our team connected, informed, and working effectively. You will be employed and payrolled through an agency.

This role has a part-time schedule of 15h (approx. 3 half days per week - 09.00 - 14.00 - Monday, Tuesday, Thursday) based in our Dublin office.

Roles & Responsibilities:

Provide day-to-day administrative support to the General Manager and the Dublin team where appropriate, including handling correspondence, document preparation, and follow-up on action items
Manage scheduling for internal and external meetings, interviews, and appointments
Oversee the smooth running of the Dublin office, from supplies and equipment to workspace organisation and vendor coordination
Contribute to the establishment of best practice office environment benefiting internal and external stakeholders
Assist with onboarding logistics and coordinating with the HR team on people-related initiatives
Support internal communications and event coordination
Handle ad hoc administrative projects and initiatives as needed

Requirements:

Proven experience in an Executive Assistant, Office Manager, or similar administrative role
Highly organised, detail-oriented, and proactive
Strong written and verbal communication skills
Comfortable juggling multiple priorities and adapting to changing needs
Proficiency with Microsoft Office Suite and online scheduling tools
Discreet, professional, and trustworthy with confidential information

To all recruitment agencies: Sonatus, Inc. ("Sonatus") does not accept unsolicited agency resumes. Please do not forward resumes to our careers alias or other Sonatus' employees. Sonatus is not responsible for any fees associated with unsolicited activities.

Executive and Office Coordinator (Contractor)

Job Description