Receptionist

Department: Operations - Ogier Global

Employment Type: Permanent

Location: Ireland

Description

We think that our open and progressive work environment is something to shout about and we’re always looking for talented individuals who want a platform to build their careers.

This role forms part of Ogier's Operations Team reporting to the Local Practice Manager. Responsible for managing key reception functions, ensuring the smooth operation of the office and providing administrative support.

This is an anchor role (a role that must be undertaken in the office to be effective and the key accountability for the role is to be present in the office full-time).

Key Responsibilities

Oversee front of house reception duties, including visitor management and building access
Create a welcoming environment for all colleagues and clients, providing relevant information and guidance
Respond to incoming calls and emails professionally and in a timely manner
Manage the distribution and coordination of mail and couriers for various stakeholders in the office
Coordinate meeting schedules, book conference rooms, and arrange catering as required
Liaise with the managed services company who support office maintenance
Co-ordinate and order any necessary office supplies
Support health and safety compliance in the office
Maintain records on suppliers and office equipment by working closely with workspaces, operations, and IT departments
Track financial records such as statements and office expenses, working closely with the finance department
Support employees on other teams in the Dublin office, when necessary, by being part of the global administrative function (legal, operations, among others)
Support business continuity works for the Dublin office in conjunction with Local Practice Manager, IT, Risk and Management
Respond to adhoc requests such as arranging taxis, coordinating transport and booking restaurants
Handle confidential information with discretion and professionalism
Work with sustainability departments to apply the necessary steps required to support Ogier's environmental sustainability policy and sustainability goals
Maintain the workspace in the Dublin office and the development of our flexible and innovative ways of working
Undertake ad hoc tasks as required

Skills, Knowledge and Expertise

Minimum of 2 years' experience in an office assistant or office operations role
Maintain and develop a good relationship with internal and external clients
Positive attitude and strong team player
Ability to be forward-thinking and to take initiative
Capable of handling multiple tasks and projects simultaneously in a fast-paced environment
Excellent Microsoft Suite skills, particularly Excel, PowerPoint, and Outlook
Excellent written and verbal communication skills
Excellent organisational skills

Receptionist

Job Description