Job Title

Project Analyst

Job Description Summary

The Project Analyst is a support role for our Real Estate Accounting Operations and Compliance team. The successful candidate will play a crucial role in reconciling financial data, managing purchase orders, and assisting in the overall budget management for various projects/programs within the organization. This position involves close collaboration with program and project owners as well as finance and procurement.

Job Description

POSITION REQUIRED RESPONSIBILITIES

Reconciliation of Project/Program Spend:

l Conduct regular reconciliations of project and program spend to ensure accuracy and compliance with established policies & procedures.

l Identify and rectify discrepancies in financial records, providing timely resolution.

Purchase Order Management:

l Collaborate with workplace services partners, project managers, and procurement teams to create and manage purchase orders and change orders.

l Track and verify purchase orders against budget allocations, ensuring alignment with outlined spend categories.

Budget Management:

l Assist in the development and monitoring of project and program budgets, working closely with workplace services partners, project managers, finance team and program owners.

l Provide regular updates on budget status, highlighting any variances, and proposing corrective actions as needed.

Financial Reporting:

l Prepare and generate financial reports related to project and program expenditures and budget performance.

l Contribute to the analysis of financial data to support decision-making processes.

Documentation and Compliance:

l Maintain accurate and organized financial documentation for audit and compliance purposes.

l Ensure adherence to accounting standards, policies, and procedures.

l Validate quarterly fixed asset reports.

l Assist in the development/enhancement of Standard Operating Procedures (SOP’s) around project and program reporting and reconciliations

l Secure appropriate approvals for invoices in accordance with clients policy

Collaboration:

l Work closely with cross-functional teams, including project managers, workplace services partners, procurement, finance colleagues, and program owners, to gather relevant financial information and facilitate seamless communication.

SKILLS/QUALITIES REQUIRED FOR POSITION:

l Strong analytical and problem-solving skills.

l Ability and efficiency to focus on achieving thoroughness and accuracy when accomplishing tasks, no matter how small or large.

l Excellent organizational abilities

l Proficient in accounting-related software (Oracle, Coupa preferred).

l High proficiency in Microsoft Excel/Word, Google Suites and other software applications

l Effective communication and interpersonal skills.

l Proactive and self-motivated.

l Ability to work both independently and as part of a team.

l Strong commitment to maintaining confidentiality.

l Eagerness to learn and grow within the role.

MINIMUM EDUCATION & EXPERIENCE

l Knowledge of basic accounting principles.

l Familiarity with project management concepts.

l Previous experience with financial reconciliation and budget tracking is a plus.

l Bachelor's degree in Accounting, Finance, or a related field.

l 3-5 years experience in a Finance and/or Accounting-related role

INCO: “Cushman & Wakefield”