EHR ICT Project Manager

Location: Swift Square, Dublin 9 and Kilkenny (Hybrid)
Job type: Specified Purpose

Overview of role:

The ICT Project Manager will play a critical role in the delivery of new ICT systems as part of a large-scale Electronic Health Record (EHR) programme. The ICT project manager will be responsible for the successful implementation, and integration of new ICT systems.
This role bridges business stakeholders, clinical teams, vendors, and technical delivery functions, ensuring that solutions are well-defined, fit-for-purpose, and delivered on time, within scope, and aligned to the EHR programme objectives.
The role offers the opportunity to play a key part in delivering transformative EHR capabilities that enhance patient care and operational efficiency.

Primary Duties and Responsibilities:

Project Management:

Lead the planning, execution, and delivery of ICT system projects from initiation through to go-live and stabilisation
Develop and maintain project plans, timelines, and status reports
Manage scope, schedule, cost, and quality in line with programme governance frameworks (e.g. PMBOK or PRINCE2)
Manage tasks and deliverables for new ICT systems
Proactively identify, assess, and manage risks, issues, decisions and dependencies
Maintain RAID logs and escalate where appropriate
Ensure adherence to programme milestones, dependencies, and critical path activities
Support procurement, vendor coordination, and contract deliverables
Support training and change management activities

Solution Delivery:

Support system design, configuration, solution architecture, and implementation activities in collaboration with vendors, clinical, business and technical teams to deliver solutions
Ensure new ICT systems align with enterprise architecture, interoperability standards, regulatory and security requirements
Ensure solutions comply with ICT governance, data protection regulations (e.g., GDPR), and healthcare requirements
Coordinate system testing (SIT, UAT) and validation activities
Support go-live planning, cutover activities, and post-implementation optimisation
Coordinate development of documentation including design documents, SOPs, and operational procedures
Support training and change management initiatives to ensure a seamless transition at go-live

Requirements Management:

Facilitate workshops, process mapping sessions, and requirements reviews
Engage with business and clinical stakeholders to capture, document, and validate requirements
Coordinate the development of functional and non-functional specifications
Ensure requirements traceability from design through build, test, and deployment

Stakeholder Engagement & Communication:

Act as a key liaison between business and clinical EHR teams, operations, technical teams, and external vendors
Support user engagement, training planning, UAT testing and communication activities to ensure ICT systems meet user needs
Provide clear and concise reporting to programme leadership and governance forums
Continuous Improvement & Best Practice
Promote adoption of standardised delivery methodologies, templates, and tools
Identify opportunities to improve project management processes and delivery efficiency
Contribute to lessons learned and post-implementation reviews

Qualifications & Experience:

Essential:

Degree in Project Management, Information Systems, Computer Science, or related discipline
Proven experience in ICT project management using structured methodologies (e.g., PMI, PRINCE2, Agile)
Proficiency in Microsoft Office Word, PowerPoint, and Outlook
Proficiency in a Project Management tool such as Wrike

Desirable:

Qualification in Health Informatics
Experience with Meditech Expanse or other EHR platforms
Experience in delivering Anaesthesia Information Management systems
Experience in delivering Dictation and Ambient Voice systems
Project management experience in healthcare environments
Familiarity with ICT system delivery lifecycle (design, build, test, deploy, support)
Proficiency in Microsoft Office Excel, Visio and Project

This job description is intended to be an outline of the areas of responsibility. As UPMC and the post holder develop, this job description may be subject to review in light of the changing needs of the business.

Equal Opportunity Statement and Benefits

UPMC is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

At UPMC we provide a total rewards program that is not only market competitive, but fair and provides growth opportunities for all our colleagues.

Benefits – Fully paid maternity and paternity leave for new parents. Competitive Pension Plan, company funded Death in Service Benefit x 3 times. Critical Illness cover for all employees up to the age of 66.

Performance and Recognition – Rewards for performance that supports the goals and mission of UPMC through our annual ACES programme.

Work-Life Balance – Enhanced annual leave up to a maximum of 27 days. Flexible working opportunities to support you to work around external family commitments.

Development and Career Opportunities – Opportunities for each employee to reach their career goals through continued learning and/or advancement.

About UPMC

UPMC is a renowned multinational academic medical centre committed to delivering people-focused care that’s close to home. Headquartered in Pittsburgh and affiliated with the University of Pittsburgh Schools of the Health Sciences, UPMC shapes the future of health through clinical and technological innovation, research and education. UPMC expands its expertise globally, bringing world-class care across continents through its UPMC International division — an owned and operated network of hospitals and ambulatory care centres in Italy, Ireland and Croatia. UPMC International brings new access to the signature specialty services of UPMC Hillman Cancer Centre, UPMC Sports Medicine and others to more people in more places around the world.

In Ireland UPMC has provided high-quality healthcare in the South East since 2006. UPMC’s operations in Ireland now include UPMC Whitfield Hospital in Waterford, UPMC Sports Surgery Clinic in Dublin, UPMC Kildare Hospital in Clane, and UPMC Aut Even Hospital in Kilkenny. Outpatient care is available at the UPMC Carlow Outreach Centre, UPMC Hillman Cancer Centre radiotherapy locations in Waterford and Cork, UPMC The 4th Practice in Mallow, and across UPMC Sports Medicine Clinics in Dublin, Waterford, Limerick, Tipperary, Cork, and Mayo. UPMC has also established a nationwide Concussion Network. UPMC's Global Technology Operation Centre is based in Kilkenny.

EHR ICT Project Manager

Benefits

Job Description