Key Responsibilities

1. Health & Safety Administration

Maintain and update all H&S documentation, including training records and incident logs.
Manage the central H&S filing system (digital and physical), ensuring documents are current, accessible, and audit‑ready.
Track expiry dates for mandatory training (Manual Handling, Fire Safety, First Aid, Chemical Handling, etc.) and coordinate renewals.

2. Incident & Risk Management

Log all incidents, near misses, hazards, and corrective actions in the H&S system.
Assist in coordinating investigations, gathering statements, and preparing documentation for review.
Follow up with site managers to ensure corrective actions are completed and recorded.

3. Compliance & Audit Support

Assist with internal and external audits.
Track statutory inspections (fire equipment, racking, lifting equipment etc.) and ensure documentation is filed.
Support the preparation of regulatory submissions and compliance documentation.

4. Training & Communication

Prepare training attendance sheets, and certificates.
Circulate safety alerts, updates, and communications to relevant teams.
Support onboarding by ensuring new starters receive required H&S induction.

5. Operational Support

Assist the H&S team with site walk‑throughs, inspections, and follow‑up actions.
Coordinate PPE requests, stock levels, and distribution to staff.
Support ergonomic assessments, workstation reviews, and DSE compliance.

Skills & Experience Required

Essential

1–2 years experience in an administrative role, ideally within Health & Safety or Operations.
Strong organisational skills with excellent attention to detail.
Proficient in MS Office (Excel, Word, PowerPoint) and comfortable with digital record‑keeping systems.
Ability to manage multiple tasks and deadlines in a fast‑paced environment.
Strong communication skills and ability to work with cross‑functional teams.

Uniphar – Who we are

With a workforce of more than 3000 employees spread across Ireland, United Kingdom, Mainland Europe, MENA, and the USA, Uniphar is a trusted global partner to pharma and MedTech manufacturers, working to improve patient access to medicines around the world. Uniphar provides outsourced and specialized services to its clients, leveraging the strong relationships with 200+ of the world’s best known pharmaco-medical manufacturers across multiple geographies, enabled by our cutting-edge digital technology and our highly expert teams. Uniphar is organised into three key divisions: Supply Chain Retail & On Demand, Uniphar Med Tech and Uniphar Pharma.

Supply Chain & Retail

Supply Chain Services provides both pre-wholesale and wholesale distribution of pharmaceutical, healthcare and animal health products to pharmacies and hospital nationwide. The business supports a diverse customer base through the provision of strong service levels coupled with innovative commercial initiatives. In addition, the business provides services and supports that help independent community pharmacy to compete more effectively in an increasingly difficult environment and runs a network of Uniphar-owned pharmacies under the Life, Allcare, McCauleys and Hickeys symbol brands.

Pharma – On Demand

The On-Demand business is a specialist medical supply business that sources and distributes pharmaceuticals, medical equipment, and consumable supplies to healthcare professionals in over 160 countries worldwide. We have offices in Ireland, UK, Europe, USA and New Zealand. The company’s main divisions encompass everything from International Sales through Sales to NGO’s and Charities, Clinical Trials Supply, Imported (Unlicensed Medicines), Sexual Health Supplies, and the storage and distribution of medical products and devices for third parties.

Click here to find out more: About Us - Who we are | Uniphar

Culture at Uniphar

Uniphar is a combination of many businesses each with its own identity, culture, values, and ways of working. Our overarching culture narrative is inclusive of each of these stores. Uniphar lives and breathes four key pillars which unpin and support our culture.

We have a people first approach - we do the right thing. We support entrepreneurial spirit where adaptability, commitment & resilience is embodied in our way of working. We have a Common Purpose that connects our diversified businesses and people. Finally, Trust is at the heart of how we operate.

Everything Uniphar does is enabled by our people and as we continue to grow domestically and internationally, we become more diverse. This diversity fuels our business and culture.

Sustainability

Sustainability is at the core of what we do and is deeply embedded in our business strategy. We want to contribute positively to the people and the world around us. Running our business in a sustainable way ensures that Uniphar will continue to prosper in the long-term. We are focused on ensuring that each of the five pillars of our sustainability strategy are a fundamental part of our decision-making process.

Health & Safety Administrator

Job Description