The Office Coordinator for Speed Fibre Group is responsible for ensuring the smooth day-to-day operation of office environments across multiple Dublin locations, with periodic support to Limerick. The role provides hands-on facilities coordination, vendor management, and administrative support to the Property & Facilities team, ensuring high standards of workplace experience, safety compliance, and operational efficiency. This is a highly visible, site-based role requiring strong organisation, ownership, and the ability to proactively resolve issues across a distributed office network

Key Accountabilities

Facilities & Site Coordination

•Act as the primary point of contact for all office-related queries across Dublin and Limerick sites

• Coordinate and resolve facilities issues, logging requests with internal teams or external contractors and tracking through to completion

• Undertake minor on-site fixes within competence to minimise disruption

• Conduct weekly site visits across all Dublin locations to ensure consistent standards

• Attend Limerick site on a fortnightly basis to support facilities requirements

• Support planned maintenance activities and small works coordination

• Maintain visibility of site conditions and proactively escalate risks or issues

Vendor & Supplier Management

• Act as key liaison for facilities vendors and service providers

• Manage supplier relationships to ensure service delivery standards are met

• Resolve accounts payable and invoicing queries in a timely manner

• Monitor vendor performance and escalate issues where required

Procurement & Financial Administration

• Raise and manage purchase orders across legal entities within Speed Fibre Group.

• Track facilities-related spend and ensure accurate processing of invoices

• Support cost control through appropriate vendor engagement and monitoring

Health, Safety & Compliance

• Conduct regular site safety walks across all Dublin/Limerick offices

• Perform and record weekly fire alarm tests (as applicable per site)

• Support compliance with Health & Safety standards and company policies

• Assist with maintaining H&S documentation, Metrics, logs, and audit readiness

• Identify and escalate any safety risks or compliance gaps

Office & Workplace Management

• Maintain office environments to a high standard across all locations

• Manage stock levels of office and canteen supplies, ensuring availability and cost control

• Coordinate workspace-related requirements to support employees and teams

• Support hybrid working arrangements by ensuring offices are operationally ready

Reporting & Audit Support

• Collate and maintain records for facilities-related reporting (e.g. waste reporting, cleaner,

service logs)

• Support internal and external audit processes as required

• Maintain accurate documentation across all facilities and administrative processes

Administrative Support (Property & Facilities)

• Provide administrative support across the Property & Facilities function, including:

• Work order tracking and scheduling

• Utilities and rates coordination

• Contractor documentation and compliance records

• General coordination of facilities activities

Required Qualification/ Expertise

• Minimum 3 years’ experience in office coordination, facilities support, or office management

• Strong organisational skills with the ability to manage multiple sites and priorities

• Experience working with vendors and service providers

• Proficiency in Microsoft Office (Excel, Word, Outlook)

• Ability to work independently and manage time effectively across locations

• Practical, hands-on approach to problem solving

• Clean full driver’s license

• The successful candidate will be added to the Company’s motor insurance policy for business travel purposes

• Access to a pooled company van will be provided as required to support site visits and facilities activities

• Regular travel across Dublin sites is required, with fortnightly travel to Limerick

What we offer:

• Mandatory company pension contribution.

• 25 days annual leave, increasing each year up to 28 days.

• Additional day off for your birthday.

• Diverse and welcoming work environment – awarded Investors in Diversity Silver award in 2023 & 2025.

• Training & educational assistance programmes.

• Monthly wellbeing initiatives.

• Employee Assistance Programme.

• Death in Service/Long Term Disability Benefit.

Speed Fibre Group (the home of Enet and Magnet+) is an inclusive employer, and is committed to providing reasonable accommodations for potential and existing employees with any kind of disability. Should you wish to request a reasonable accommodation we encourage you to let us know when you apply.

Property Office Coordinator

Benefits

Job Description