It’s never been a more exciting time to join Vistra.

At Vistra our purpose is progress. We believe that our clients have the power to change the world and to do great things for global progress, and we exist to remove the friction that comes from the complexity of global business – to help our clients achieve progress without friction.

But progress only happens when people come together and take action. And we’re absolutely committed to building a culture where our people can do just that. 

We have an exciting opportunity for you to join our team as Assistant Company Secretary. Reporting to the Head of Ireland Company Secretarial, this full-time and permanent position is based in Vistra Dublin allowing you to make a significant impact to our Capital Markets business and its’ growth.

Purpose of Role:

Responsible for company secretarial services to a portfolio of clients. The successful candidate will be, providing a top class corporate secretarial service to a varied client base.

Key Responsibilities:

Delivery of a suite of company secretarial services to the highest standard to include (but not limited to):

Maintenance and monitoring of company secretarial filing dates and communication of same to both internal and external client base.
Responsibility for timely submission and maintenance of filings with the Companies Registration Office and other relevant regulators (RBO, CRBOT etc.).
Co-ordinating company formations and branch registrations in Ireland and UK and responsibility for ongoing annual compliance in both jurisdictions.
Serve as a key point of contact for client boards of directors and ensuring comprehensive governance support.
Preparation of board meeting minutes and resolutions including attendance at board & member meetings.
Oversight/preparation of documentation for Annual General Meetings and assistance with other minutes as required.
Maintenance of statutory registers on internal systems and updating minute books and statutory registers.
Ensuring effective completion of client transactions to include preparation of necessary corporate documents, attend to statutory filings, review of constitutional documents, Summary Approval Procedures, etc.
Ad hoc duties that may be assigned from time to time, share re-orgs, distributions etc.
Responsibility for onboarding, training, mentoring and appraising new team members.
Assist with planning and delivery of budgetary targets.
Assist with planning and delivery of budgetary targets.
Assistance with other internal compliance matters as and when required.

Attributes / Technical Skills:

Conscientious and methodical
Inquisitive attitude
Personable, with a positive attitude
Excellent attention to detail
Excellent written and verbal communication skills
Ability to work independently and as part of an expanding team
Ability to manage relationships at all levels

Relevant Experience:

Experience in a top tier accounting/law firm an advantage.
Proven track record of working on a large and diverse portfolio.
Experience of company secretarial software RELATE/Blueprint required.
Comprehensive knowledge of Company Law and regulatory platforms in Ireland.
Experience in and able to demonstrate ensuring comprehensive governance support to internal and external clients, including attendance at both board and member meetings and drafting of meeting minutes, action points and provision of advices regarding same.

Education and Professional Qualifications:

Primary degree in business, law or accounting an advantage.
CGI qualified/part qualified/registered with a minimum of 4 years corporate and boardroom experience.

If you are excited about working with us, we encourage you to apply or have a confidential chat with one of our Talent Acquisition team members. Our goal is to make this a great place to work where all our people can thrive. We hope you join us on this exciting journey!

Assistant Company Secretary

Job Description