Overview

At Corgan we are passionate about great design but the best thing we build is each other. Here, you’ll find camaraderie and collaboration as abundantly as curiosity and creativity. Corgan is a welcoming and supportive environment that provides significant career advantages. You’ll find room to grow, freedom to explore — and the safety to fail. Thank you for your interest in joining our curious, passionate, hardworking team.

Corgan is actively recruiting a dynamic Front of House Administrator to join the firm as part of our Office Services team in Dublin. Tackle these responsibilities alongside a team of creative, highly motivated individuals who are passionate about their work and ready to collaborate to achieve outstanding results. Our ideal team member is passionate and progressively seeking more responsibilities to expand their expertise.

** This role is for an initial fixed-term of 9-months. This position works in the office Monday - Friday, 9am-6pm. This is not a hybrid position, nor remote position. **

Responsibilities

Hosting & Hospitality
- Greet scheduled visitors and direct to appropriate area or person
- Answers and screen telephone call and arranges conference calls
- Coordinate and arrange meetings, prepare agendas, and arrange catering
- Reserve conference rooms. Maintain appearance of these conference rooms following scheduled meetings, including kitchen.
- Coordinate business travel for staff members on the teams, including flights, cars rentals, hotels and other reservations as necessary
Communications
- Maintain a pleasant and friendly manner while communicating with staff and visitors
- Attend to phone calls and forward as necessary
- Attend to email inquiries and forward as necessary
Administration
- Prepare intra- and inter-office mail, outgoing mail and correspondence, including e-mail, couriers, and deliveries.
- Liaise with external facilities providers such as cleaners, building management and security
- Support leadership with Expense Report preparation
Assist with special projects and research as needed

Qualifications

Undergraduate degree preferred
5 years’ experience (or equivalent combination of education and experience)
Exhibits strong organisational and communication skills, along with high attention to detail and a “can do” attitude.
Must have ability to multi-task numerous duties and prioritise accordingly.
Proficient MS Office skills required. Familiarity with PowerPoint and Excel is a plus.

This position is designated as full-time on-site and requires the employee to be physically present at the assigned office location Monday through Friday during standard business hours. Regular, reliable on-site attendance is an essential function of this role.

Corgan creates opportunities for personal and professional growth that bring out the best in ourselves and those around us by sharpening skills, leveraging technology, and encouraging communication. Our commitment to the highest standards of professional ethics is unwavering. Our passion, drive for excellence, and abiding curiosity guide us each day in our interaction with our clients, partners, associates, and with each other. Corgan promotes a healthy work-life balance by removing obstacles and allowing you to focus on what you love doing, both inside and outside the office.

Join Corgan and help make amazing places at a place that makes you amazing!

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Front of House Administrator (Maternity Cover)

Job Description