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Job Description

JOB PURPOSE:

This brief requires excellent organisational, communication, and interpersonal skills. A high level of self-motivation and an eagerness to build on existing skills along with a cohesive and enthusiastic approach is required. An interest in developing skills and experience in Human Resources, Admin, and Internal Communications is critical.

RESPONSIBILITIES:

Human Resource Responsibilities

Provide administrative and operational support across all core areas of the HR function, including Recruitment & Selection, Employee Relations, Compensation & Benefits, Performance Management and Policies & Procedures.
Support the end-to-end recruitment process, including interview coordination, preparation of contracts and onboarding documentation, ensuring compliance with company policy and employment legislation.
Organize and coordinate onboarding activities for all new employees, including induction scheduling, stakeholder coordination and supporting a positive onboarding experience.
Act as a first point of contact for HR queries, providing a professional and responsive service to employees and people leaders.
Maintain accurate employee records and ensure HR systems are updated and maintained, including Workday and Workforce Manager.
Provide dedicated administrative support to the Learning & Development function, including coordinating training sessions, maintaining training records within L&D systems and supporting employee development initiatives.
Provide support on ad hoc HR initiatives and projects as required, contributing to continuous improvement and departmental priorities.

Business Support and Communications Responsibilities

To provide administrative support across all areas of the Administration and Communications Department.
Assist in the design and development of internal site wide communications.
Maintain a database of Corporate Imagery, Photo’s and Logos, including standard presentations and guidelines for general use.
Assist in organising internal events, training sessions, and employee engagement activities.

Other Responsibilities

Participate fully in any cross functional training initiatives.
Drive and promote the corporate values of Takeda-ism within the workplace.
Other duties as required and directed by the Director; HR or other Officer appointed by the Board of Directors.

EDUCATIONAL REQUIREMENTS:

Working to 3rd Level Degree in Human Resources/Business Administration/Communications or other relevant disciplines.

RELEVANT EXPERIENCE:

Administration experience desirable with a good understanding of general Administrative Skills.

SKILLS/COMPETENCIES:

Excellent spoken and written English is essential.
Discretion and Confidentiality: a strong sense of discretion and the ability to handle sensitive information appropriately.
Excellent communication and interpersonal skills.
Strong organisational skills.
Interest in Media Skills, Publishing, Design.
Excellent attention to detail.
Interest in continuous improvement/change programs.
Genuine interest in pursuing a career in Human Resources.

Competent PC literacy.
- ECDL an advantage
- Experience using MS Office:
  - PowerPoint
  - Excel
  - Outlook

NOTE: Applicants must be returning to University after the placement to complete their undergraduate degree.

Locations

Bray, Ireland

Worker Type

Employee

Worker Sub-Type

Paid Intern (Fixed Term) (Trainee)

Time Type

Full time

HR & Communications Student

Job Description