Vendor Management Analyst (12 Month Fixed Term Contract)

General Information

Hiring Department/Group: Finance
Job Title: Vendor Management Analyst
Office Location: Dublin, Ireland

Job Function Summary

We are looking for an analytical and results-oriented Vendor Management Analyst to join our Procurement & Vendor Management team on a 12 month fixed term contract. Day-to-day, you will be collaborating with internal business partners to create, review, & maintain the vendor master in our ERP system, Oracle. The ideal candidate will be process driven, an excellent communicator and has a passion for developing great stakeholder relationships. The Vendor Management Analyst plays a key role in vendor onboarding requests, updating & validating data for existing suppliers, resolving vendor set up & payment issues with our internal accounts and payment partners. This role is ideal for a self-motivated individual leader that loves to drive process improvement and can act as a subject matter expert in the area of ERP & data management.

Principal Responsibilities

Coordinate with suppliers to collect required information in order to conduct proper due diligence (banking, tax forms, & incorporation documentation)
Maintain accurate vendor records in Oracle/VM Tool, including banking, tax, and remittance details, ensuring data quality to support timely and correct payments.
Foster collaborative relationships with cross-functional stakeholders across the firm, including various internal teams
Solid understanding of procure-to-pay or accounts payable flows, especially payment processing
Support the development of firm-wide protocol for Vendor Onboarding requirements (e.g., updated documentation, valid tax forms. Etc.)
Create reporting and metrics to measure, manage and improvement opportunities

Qualifications/Skills Required

Bachelor’s Degree in business or other management discipline, such as supply chain management
Minimum of 3+ years sourcing / procurement experience (financial services experience preferred) with specific emphasis on vendor onboarding
Exceptional project management skills and the ability to lead projects from start to finish; ability to resolve open issues
Excellent communication skills, both verbal and written, with solid business judgment
Quick learner, detail oriented, demonstrable thoroughness and strong ownership of work
Able to prioritize and perform with a high sense of urgency in a fast moving, high pressured, and constantly changing environment
Demonstrated success in balancing the need for efficiency and scale with client satisfaction and a sense of high touch service delivery
Ability to get up to speed quickly on new vendor engagements, shift gears and balance multiple topics concurrently
Ability to work independently and in ambiguous environments with exceptional time management skills
Proven ability to build relationships both internally and externally and integrate with a broader team

Vendor Management Analyst (12 Month Fixed Term Contract)

Job Description