Purpose of the role:

Uniphar Medtech is looking for an Accounts Payable Assistant to join our team. We are a rapidly growing company, and we want you to be part of this amazing growth and expansion.
Reporting to the Finance Transaction Manager, the successful candidate will work as part of the Uniphar Medtech Finance Team. The primary purpose of the role is to ensure that stock and non-stock suppliers are paid to terms and that supplier accounts are reconciled.

Transaction Processing

New supplier/principal set up following approval by the business
Process stock invoices and code to accounts payable (AP) ledger and general ledger (GL)
Scanning all stock & non-stock invoices to the system ensuring complete transparency
Process supplier payments to agreed terms using electronic banking and record in AP ledger and GL
Approval process for non-stock invoices and code to general ledger (GL)
Process debit notes, fully recording reason and coding accurately to the AP ledger and GL
Monitor IC balances and ensure timely settlements. Liaise with financial accountants
Monitor cash balances always liaising with Treasury

Supplier and Bank Reconciliations

Reconcile supplier accounts, matching payments in a timely manner to ensure ledger is up to date
Reconcile bank accounts on a daily basis (or as required)
Close reconciling items in a timely manner
Escalate any material open items to the Team Leader for resolution

Reporting and Control

Prepare monthly AP reports for the business e.g. top 10 suppliers by sales
Review, follow up, and resolve aged GRNI items. Keep reporting team informed of any P&L or BS impact at review at weekly AP meeting

Business Support

Respond to supplier requests /queries in a timely fashion to build and maintain supplier satisfaction
Develop and maintain productive working relationship with finance , purchasing teams and stakeholders, both internal and external
Provide specific management information on ad hoc basis

People

Plan work load effectively
Fully contribute to transactions processing team meetings
Drive own development in conjunction with line manager

Processes

Continually strive to simplify and standardise accounts payable processes
Participate in process improvement initiatives. Strive towards “best-in-class”

Projects

Active engagement, as required, as new systems & accounting tools are rolled out
Support group and Uniphar Medtech cash initiatives e.g. cash pooling, working capital optimisation

Experience

3+ years accounts payable experience.
Experience of, and ability to work to tight deadlines
Experience in working in a service driven, customer focused environment

Competencies

Ability to work in a deadline driven environment
Excellent organisation skills with ability to prioritise workload
Excellent communication skills, both written and oral
Team player with a positive “can do” attitude. Flexibility to “do what it takes” to get job done
Proactive, flexible and interested to work in a changing, growing and demanding environment

Computer Skills

Excellent excel skills required

Why work with us

Our core values, titled our Medtech Mindset, guides our culture and work environment:

We Go Forward Together: We operate as a unified team, leveraging diverse specialties to make swift, collaborative decisions and embrace progress over perfection.
We Take Our Business Seriously: We prioritise compliance and risk management to ensure the best outcomes for our patients and partners, supported by our innovative portfolio and commitment to sustainability.
We Deliver Exceptional Results: We focus on quality, customer satisfaction, and commercial success to achieve outstanding results for our patients, customers, and business.

#unipharmedtech

Accounts Payable Assistant

Job Description