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Job Title:

Training Grant Specialist - COM Office of Research

Department:

Medicine | Office of Research Administration

The College of Medicine is seeking a detail-oriented and collaborative Training Grant Specialist to join the Office of Research. This position plays a critical role in supporting the administration of federally funded institutional training grants, with a primary focus on NIH National Research Service Awards (NRSA). The Training Grant Specialist partners with the Grants Management Office (GMO) to assist in the continuous submission of institutional training grant proposals and supporting awarded training grants. This includes maintaining centralized trainee data, coordinating with faculty and departmental staff, and ensuring compliance with federal and institutional policies. The role ensures accurate reporting, effective coordination, and strategic support for faculty and trainees involved in federally funded training programs.

Grant Administration

Coordinate the preparation and renewal of institutional training grants in collaboration with the Grants Management Office, training program directors/principal investigators (PD/PIs)
Serve as a liaison between principal investigators, departmental staff, and institutional grants offices.

Data Collection & Reporting

Maintain centralized records of current and past trainees (up to 15 years post-training), including mentor names, training dates, research topics, funding sources, degrees earned, employment outcomes, and career types.
Track and manage trainee publications
Generate NIH Data Tables for grant proposals and reports
Collaborate with departments to define trainee-related terms and standardize data collection processes
Develop and implement centralized systems for tracking trainee applications, appointments, and outcomes
Provide reports and recommendations to institutional leadership based on data analysis

Compliance & Institutional Coordination

Stay current with NIH policies and institutional requirements related to training grants and data reporting.
Ensure IRB/IACUC protocols are current and compliant.
Attend training sessions and monitor NIH updates to remain informed of changes in policy and reporting requirements.
Coordinate with Grants Management Office, Office of Sponsored Programs, and other institutional units.
Assist with audits and site visits as needed.

Stakeholder Support

Provide guidance and training to faculty and staff on NIH training grant requirements.
Support trainees with onboarding, stipend processing, and documentation.
Collaborate with institutional offices (e.g., Sponsored Programs, Graduate School) to streamline processes.

Process Improvement

Develop and implement tools and templates to improve grant management efficiency.
Recommend enhancements to data tracking systems and reporting workflows.

Minimum Education Required

Bachelor’s degree in business, public administration, science, or related field.

Required Qualifications

4 years of relevant experience.
Familiarity with NIH National Research Service Awards (NRSA)
Proficiency in Microsoft Excel and NIH systems (eRA Commons, xTrain, xTract).

Preferred Qualifications

Experience with data analysis and visualization tools.
Strong organizational and communication skills.
Pre and post award grant experience preferred
Demonstrated strong analytical skills, initiative & strategic thinking is required
Evidence of problem-solving skills and critical thinking is required
Excellent interpersonal communication and writing skills is required
Willingness to work independently as well as collaboratively is required
The ability to handle multiple projects and deadlines simultaneously is required

Function: Research Administration

Sub-Function: Research and Administration

Specialized: S3

Additional Information:

Location:

Hamilton Hall (0038)

Position Type:

Regular

Scheduled Hours:

40

Shift:

First Shift

Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.

Thank you for your interest in positions at The Ohio State University and Wexner Medical Center. Once you have applied, the most updated information on the status of your application can be found by visiting the Candidate Home section of this site. Please view your submitted applications by logging in and reviewing your status. For answers to additional questions please review the frequently asked questions.

The university is an equal opportunity employer, including veterans and disability.

As required by Ohio Revised Code section 3345.0216, Ohio State will: educate students by means of free, open and rigorous intellectual inquiry to seek the truth; equip students with the opportunity to develop intellectual skills to reach their own, informed conclusions; not require, favor, disfavor or prohibit speech or lawful assembly; create a community dedicated to an ethic of civil and free inquiry, which respects the autonomy of each member, supports individual capacities for growth and tolerates differences in opinion; treat all faculty, staff and students as individuals, hold them to equal standards and provide equality of opportunity with regard to race, ethnicity, religion, sex, sexual orientation, gender identity or gender expression.

Training Grant Specialist - COM Office of Research

Benefits

Job Description