About Us

Zutec is a fast-growing technology company, providing cloud-based software for the construction property industry. Zutec’ offers best of breed solutions for Document Management, Quality Management, Handover Management and Asset Management. Today we have digitised over 35 million building documents, 1.5m+ building units, powering £250bn in building assets across the UK and Ireland. Our user-friendly and secure cloud-based software and mobile solutions save asset owners, contractors, housebuilders and developers time and money while meeting compliance throughout the building lifecycle.
We are a global company with offices in London & Dublin. It is an exciting time to join Zutec as we are progressively growing our team, providing opportunities for further career development and advancement for high achievers.

The Role

The Information Manager is responsible for planning, coordinating and delivering complete, accurate and compliant construction handover documentation for building projects, including Safety Files and O&M Manuals. The role combines project management, detailed task management and strong communication and presentation skills to ensure clients receive high‑quality digital handover information that supports efficient building operation.

Key Objectives of the Role

Lead the end‑to‑end delivery of construction documentation handover (Safety Files and O&M Manuals) for multiple projects.
Ensure all required documentation is requested, received, checked and compiled to client, statutory and contractual requirements.
Provide a single point of contact for clients and project teams on all matters relating to handover documentation.
Represent Zutec professionally in meetings and presentations with clients and project stakeholders.

What are we looking for? 1. Project and Task Management

Plan and manage the documentation delivery programme for each project, from project set‑up through to final handover.
Break down project requirements into clear tasks, schedules and priorities for yourself (and any supporting team members).
Monitor progress against deadlines, proactively identify slippage and implement recovery actions.
Coordinate documentation activities across multiple live projects, ensuring consistent quality and on‑time delivery.
Maintain up‑to‑date project trackers, action logs and status reports.

2. Documentation Coordination

Manage the flow of documents and data into the ZUTEC platform and other agreed systems.
Request, chase and coordinate documentation from all relevant stakeholders (contractors, sub‑contractors, suppliers, design team, client etc.).
Ensure all documents are correctly named, structured and filed in line with ZUTEC and client conventions.
Check documentation for completeness, accuracy, legibility and relevance before inclusion in Safety Files and O&M Manuals.
Identify gaps in information and follow up with the responsible parties until resolved.
Compile, review and finalise Safety Files and O&M Manuals (digital and/or hard copy as required).

3. Quality and Compliance

Ensure that Safety Files and O&M Manuals meet statutory, regulatory, client and contractual requirements.
Apply standard templates, checklists and workflows consistently across all projects.
Carry out internal quality checks prior to client issue, documenting any non‑conformances and corrective actions.
Support continuous improvement of Zutec’ documentation processes and standards.

4. Client and Stakeholder Communication

Act as the main point of contact for clients on all matters relating to documentation handover.
Build strong working relationships with client representatives, project managers, design teams and contractors.
Clearly communicate documentation requirements, deadlines and expectations to all parties.
Manage queries and resolve issues in a professional and timely manner.
Provide regular progress updates and status reports to internal management and clients.

5. Presentation and Meetings

Prepare clear, professional presentation materials to demonstrate documentation progress and final deliverables.
Lead or contribute to project meetings (internal and external) on documentation status, risks and next steps.
Present completed Safety Files and O&M Manuals to clients at handover stage, explaining structure, content and how to use the information.
Confidently represent Zutec in client reviews, workshops and lessons‑learned sessions.

6. Systems and Data Management

Use the Zutec platform and associated tools to upload, manage and publish project documentation.
Support the digitisation of client asset information into the ZUTEC platform.
Maintain accurate records of document versions, approvals and issue history.
Contribute to the development and refinement of internal tools, templates and workflows where required.

Skills and Competencies

Strong project management skills, with proven ability to plan, organise and deliver to deadlines across multiple projects.
Excellent task management and attention to detail; comfortable working with large volumes of documentation.
Clear, confident verbal and written communication skills.
Strong presentation skills, including preparation of slides and leading client‑facing sessions.
Ability to build and maintain positive relationships with clients and project stakeholders.
Problem‑solving mindset, with the ability to anticipate issues and take proactive action.
High level of IT literacy, including document management systems and standard office applications.
Ability to work both independently and as part of a team.

What we Offer?

Zutec has a fantastic benefits package which is regularly reviewed and updated. Our benefits cover health and wellbeing, culture and career development. Some of our benefits include:

Private healthcare
Life Assurance
Cycle to work scheme
Enhanced Maternity/Paternity Leave
Employee Assistance Programme
Annual bonus opportunity
Professional studies subscription
Hybrid working
Summer and winter company parties
A very competitive holiday allowance
Charity and volunteering days
Access to mental health first aiders
Company Pension scheme

Why Zutec?

Throughout Zutec, our people contribute a powerful blend of talent, knowledge and experience that is embodied within the solutions and services we offer. Our core corporate values can be summed up by the acronym DATA – we like to say we’re a ‘DATA’-driven company.

Different - We celebrate diversity. Being bold enough to question convention is crucial to finding better ways to operate. We build on the unique strengths and ideas of our people to create solutions.

Agile - Technology never stands still, and neither do we. We are always on the lookout for new ways to do things and help our customers derive more value from their business and data to maintain a cutting edge.

Transparent - We are clear and open in the way that we function and communicate. We advocate respect and transparency to get the best from our colleagues, clients and industry regulators. Better visibility empowers better insights and decisions.

Achievement - We are passionate about outcomes and continual improvement. And we know these things matter to our people and our customers, so we focus on development. We help all our stakeholders gain tangible, measurable benefits that contribute towards quality and growth.

At Zutec, our commitment to diversity and inclusion is at the core of who we are and what we do. We know that having diverse and inclusive teams has a positive impact on our business and customers and helps to generate better ideas to solve the complex problems of an ever-changing world. Being different is central to our DATA values, where we celebrate diversity and build on the unique strengths of our people. We know we’re all equally different, so no matter who you are, how you think, or where you’re from – you are welcome here!

Information Manager - Construction Documentation

Benefits

Job Description