Job Summary:

JOB DESCRIPTION – Office Administrator / Executive Assistant

Division: Finance

Contract Terms: Full-time employee

Location: Dublin, Ireland (Onsite)

THE JOB

This is a full time office based role to establish and maintain the optimum working environment through coordinating the design, planning and maintenance of the office: including dealing with all Health and Safety issues. To provide support in both the Reception and Administration areas. To provide administrative assistance to the Managing Director and Finance Director and other senior personnel within the organization.

WHAT YOU WILL BE DOING

Maintain Reception area, providing support to Ticketmaster Ireland’s growing business, in welcoming our clients.
Logging the secure post each morning and ensuring signed delivery from the various departments.
Greeting and recording all visitors and making refreshments where appropriate.
Booking and arranging couriers when required in addition to those scheduled.
Other administrative work as appropriate and needed.

Facilities

Oversite of the Dublin, Blanchardstown and Belfast offices, arranging contractor visits including cleaning staff, Air-conditioning, Electric, Plumbing etc
Ensuring meeting areas are in good order

Regular inspections of facilities, office furniture, electrical and mechanical infrastructure
Ensure that there is good communication between Ticketmaster, other tenants in the buildings and the Landlords.
Obtain bids for work and assign workers to duties such as maintenance, repair, cleaning, or renovation.

Events

Organising and co-ordinating staff events including employee communication events, customer training sessions and employee social occasions onsite and offsite.
Support various departments in arranging client visits
Hotel and Airline Bookings for Ticketmaster personnel
Organising accreditation lists for personnel working on site at events
Overseeing and supporting staff ticket purchase

Health and Safety

Liaise with Human Resources to ensure the company meets, and where possible exceeds, health and safety regulations as directed by the standards.

Equipment

Stock control administration for print consumables and general office supplies.
Monitor equipment and appoint maintenance personnel as required.
Oversee and direct maintenance personnel and workers engaged in equipment installation, facilities equipment repair, and preventive maintenance.

Special Projects

Assist with the planning, budgeting and scheduling of facility modifications including cost estimates, bid sheets, layouts, and contracts for both construction and acquisition.
General administration tasks as assigned by Line Manager

WHAT YOU NEED TO KNOW (or TECHNICAL SKILLS)

Organise time effectively
Plans for future needs
Responds with flexibility and resilience when faced with multiple demands, shifting priorities, ambiguity or rapid change
Actively keeps abreast of developments in own field of work
Provides effective training and explanations when necessary
Displays ability to learn, change, and innovate
Demonstrates ethical behaviours
Considers both the immediate and long term consequences of decisions
Shows commitment to shared goals and objectives and supports their achievement
Understands the business environment in which they operate
Creates relationships and fosters environment that support team and functional goals and objectives
Maintaining a positive, patient attitude, and works to foster a harmonious office environment

YOU (BEHAVIOURAL SKILLS)

Organisational skills
Excellent communication skills
Problem solving skills
Approaches work proactively
Promotes a positive and friendly culture
Adapts to a changing role

LIFE AT TICKETMASTER

We are proud to be a part of Live Nation Entertainment, the world’s largest live entertainment company.

Our vision at Ticketmaster is to connect people around the world to the live events they love. As the world’s largest ticket marketplace and the leading global provider of enterprise tools and services for the live entertainment business, we are uniquely positioned to successfully deliver on that vision.

We do it all with an intense passion for Live and an inspiring and diverse culture driven by accessible leaders, attentive managers, and enthusiastic teams. If you’re passionate about live entertainment like we are, and you want to work at a company dedicated to helping millions of fans experience it, we want to hear from you.

Our work is guided by our values:

Reliability - We understand that fans and clients rely on us to power their live event experiences, and we rely on each other to make it happen.

Teamwork - We believe individual achievement pales in comparison to the level of success that can be achieved by a team

Integrity - We are committed to the highest moral and ethical standards on behalf of the countless partners and stakeholders we represent

Belonging - We are committed to building a culture in which all people can be their authentic selves, have an equal voice and opportunities to thrive

EQUAL OPPORTUNITIES

We are passionate and committed to our people and go beyond the rhetoric of diversity and inclusion. You will be working in an inclusive environment and be encouraged to bring your whole self to work. We will do all that we can to help you successfully balance your work and homelife. As a growing business we will encourage you to develop your professional and personal aspirations, enjoy new experiences, and learn from the talented people you will be working with. It's talent that matters to us and we encourage applications from people irrespective of their gender, race, sexual orientation, religion, age, disability status or caring responsibilities. #LI-JCK #LI-Onsite

Live Nation Entertainment will never request payment or equipment purchases as part of the hiring process. Recruiters will only contact candidates from official Live Nation or affiliated brand email domains.

Receptionist / Office Manager

Job Description