Line of Service

Internal Firm Services

Industry/Sector

Not Applicable

Specialism

IFS - Internal Firm Services - Other

Management Level

Administrative

Job Description & Summary

Purpose-led work you’ll be part of

As an administrator, you’ll work as part of a team of problem solvers, helping to solve complex business issues from strategy to execution. Responsibilities include but are not limited to:

Responsible for:

Coordinating travel/accommodation arrangements, liaising with our internal travel office and developing detailed itineraries
Booking and preparing conference rooms for staff and external visitors
CRM on Salesforce - ensuring client records are accurate, producing reports, creating campaigns
Organising and coordinating internal and external group events.
Filing and maintenance of files in document management solution
Producing brand compliant proposals, presentations and report documentation using M365 Microsoft applications - Word, Outlook, Powerpoint, Excel
Preparation of agendas, taking minutes and actioning items for follow-up
Assisting with drafting communications and email responses for internal and external use
General administrative duties and financial management e.g. scanning and filing emails, expense processing, purchase orders, invoices, debtor collection
Developing and maintaining strong, positive and effective working relationships with internal and external stakeholders
Knowledge sharing; supporting the wider Business Administration team in training new hires and providing guidance where necessary.
Open to working on tasks outside of general duties and looking to consistently learn and develop new skills within the team

Other:

Other administration, as required, including providing ongoing support for other administrators where necessary and assisting with general ad-hoc projects as and when required.

Experiences and skills:

Minimum 2- 4 year’s relevant experience in a similar professional environment
Advanced working knowledge of M365 Microsoft applications - Word, Outlook, Powerpoint, Excel
Demonstrated ability to handle sensitive information with discretion and maintain absolute confidentiality in all professional interactions
Proven track record of anticipating needs and addressing potential issues proactively
Consistently exhibit professionalism when interacting with clients, fostering trust and maintaining strong, positive relationships
Strong attention to detail, organisational, influencing and problem solving skills
Ability to prioritise, to manage own work flow and use own initiative
Ability to work under pressure while maintaining quality and standard of work
Team player – ability to engage with the team and to provide support/flexibility
Salesforce experience an advantage
Self starter and a mindset for continuous improvement and digital transformation
Excellent interpersonal and written & verbal communication skills
Leaving Certificate and relevant Post-Leaving Certificate qualification

Unlock your potential with PwC Ireland

We believe that challenges are better solved together! We’re inspiring and empowering our people to change the world. Powered by the latest technology, you’ll be a part of amazing teams encouraged to collaborate and innovate in a way that creates powerful solutions and makes a positive impact. This purpose-led work, and our continuous development and encouragement, will help unlock your potential and take your career to the next level.

Enjoy PwC’s perks

We reward your impact, and support your wellbeing, through a competitive compensation package, inclusive employee benefits and flexibility programs that will help you thrive in work and life. Learn more about us at Life@PwC. (https://www.pwc.ie/careers-ie/life-at-pwc.html).

Being appreciated for being you

Our most valuable asset is our people and we grow stronger as we learn from one another. We are an equal opportunity employer and we value diversity. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We believe this so much that we have signed up for the Business in the Community Elevate Pledge. (https://www.bitc.ie/the-leaders-group-on-sustainability/inclusive-workplace-pledge/)

You can learn more about our culture of belonging and explore our range of inclusive programmes, initiatives, employee resource groups and more at www.pwc.ie.

Avoid the confidence gap; you do not have to match all the listed requirements exactly to apply, we’d love to hear from you!

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please email us for more information.

Education (if blank, degree and/or field of study not specified)

Degrees/Field of Study required:

Degrees/Field of Study preferred:

Certifications (if blank, certifications not specified)

Required Skills

Optional Skills

Accepting Feedback, Accepting Feedback, Active Listening, Administrative Support, Agile Database Administration, Business Process Improvement, Calendar Management, Clerical Support, Collaborative Forecasting, Communication, Communications Management, Concur Travel, Conducting Research, Confidential Information Handling, Corporate Records Management, Correspondence Management, Credentialing Database, Customer Relationship Management, Customer Service Excellence, Customer Service Management, Data Entry, Deployment Coordination, Electronic Billing, Electronic Filing, Electronic Records Management {+ 31 more}

Desired Languages (If blank, desired languages not specified)

Travel Requirements

Not Specified

Available for Work Visa Sponsorship?

No

Government Clearance Required?

No

Job Posting End Date

Administrator - fixed term contract

Job Description