Job Title

Facilities Coordinator – FF & E

Job Description Summary

Cushman & Wakefield is seeking a highly organized and proactive Facilities Coordinator to join our team. In this role, you will support workplace operations by coordinating moves, adds, and changes (MAC), managing vendor relationships, and ensuring seamless execution of day to day workplace activities. If you thrive in a fast-paced environment, enjoy problem solving, and excel at keeping multiple tasks moving at once, we’d love to hear from you.

Job Description

Key Responsibilities

Ticket & Project Coordination

Manage and personally complete assigned work tickets from initiation through completion.
Coordinate small furniture orders, including vendor pricing, cost center approvals, purchase orders, goods receipt, and installation scheduling.
Support MAC Managers by preparing scopes of work for small projects and flagging items for project setup.
Coordinate part‑time vendor support for moves, installations, and furniture-related tasks.

Vendor & Budget Management

Track and manage quarterly MAC vendor budgets, ensuring PO activity remains on target.
Lead weekly or biweekly meetings with third‑party MAC vendors to review project updates, priorities, and issue resolution.
Oversee offsite furniture storage with external vendors, including quarterly warehouse visits and inventory checks.

Safety & Compliance

Ensure all third‑party vendors follow C&W and AMD safety and operational protocols.
Complete required safety and compliance training on schedule.
Escalate safety or compliance concerns promptly to the MAC Manager.

Qualifications

3+ years of experience in facilities, workplace operations, or MAC coordination preferred.
Strong organizational skills with the ability to manage multiple tasks simultaneously.
Proficiency with workplace or IFM systems (e.g., Archibus, Corrigo, or similar).
Experience with furniture systems (Herman Miller, Steelcase, etc.) is an advantage.
Excellent written and verbal communication skills.
Ability to work both independently and collaboratively in a fast-paced environment.
Basic understanding of budgeting and purchase order processes.

Working Conditions

On-site role with occasional travel to local or regional sites and vendor warehouses.
May involve periodic lifting or movement of light furniture or equipment.

INCO: “Cushman & Wakefield”