Who we’re looking for - Part-Time Office Manager / Personal Assistant

About Schroders

Schroders Greencoat is the leading investment manager dedicated solely to renewables and has around £9 billion of wind, solar and energy transition assets under management. This is across publicly listed vehicles and a range of private market pooled funds and mandates that invest in renewable infrastructure. On behalf of our clients, we currently own and operate assets in the UK, Europe and the US. Schroders Greencoat is now part of the Schroders Capital, Schroders’ private markets division. This significantly enhances the range and breadth of opportunities that Schroders Greencoat accesses as part of a leading private markets business.

Renewable energy is a multi-trillion-dollar global asset class and is expected to grow by more than $100 billion a year over the next decade. Utilities, energy companies and infrastructure developers will deliver the majority of this transition, but the scale of capital involved will require significant external financing. There exists a very large and growing pool of capital which is keen to own and operate these assets but lacks the deep technical skills and sector expertise to manage the investments independently. Our purpose is to bridge this gap – to be a conduit for this capital, and to provide the financial, technical and operational expertise to deliver secure incomes for our clients. Founded in 2009, we have built a reputation for unwavering delivery of our investment propositions, as well as for innovation – having forged institutional-grade offerings in renewable infrastructure that have become the model for an entire industry sector.

The base – Greencoat Dublin

This is an in-person role based in the office, working 3 days per week, Tuesday to Thursday. The role is suited to someone who is highly organised, discreet, and comfortable balancing office management, administrative, and support responsibilities.

Role purpose

The Office Manager / Personal Assistant will provide day-to-day administrative, operational, and coordination support to ensure the smooth running of the office and efficient support to senior stakeholders. The role combines office management, facilities coordination, visitor management, document handling, and PA-style support, with some paralegal-adjacent administrative work including KYC and document collation.

Key responsibilities

Liaise with head office facilities teams and manage day-to-day office operational matters.
Coordinate with contractors and maintenance service providers, including follow-up on service issues and scheduling works.
Support the processing and tracking of payments to service providers, including invoice follow-up and administration.
Manage office access arrangements, meet and greet visitors, and ensure the office is presentable and secure.
Organise meetings and support meeting logistics.
Order office and housekeeping supplies and liaise with routine service providers.
Open incoming post, scan and distribute documents to relevant internal stakeholders, and maintain filing systems.
Provide diary management and general PA support to senior staff.
Assist with document management, including gathering originals, maintaining records, and supporting KYC and onboarding-related tasks.
Carry out general administrative duties as required to support the smooth operation of the office.

Person specification

Essential

Previous experience in an office management, personal assistant, executive assistant, or senior administration role.
Strong organisational skills and the ability to manage multiple priorities calmly and accurately.
Professional, discreet, and reliable with strong attention to detail.
Good communication skills and confidence dealing with internal stakeholders, visitors, contractors, and suppliers.
Comfortable handling confidential information and maintaining orderly records.
Proficient in Microsoft Office and standard office systems.

Core competencies

Organisation and planning.
Initiative and problem solving.
Professionalism and discretion.
Strong written and verbal communication.
Accuracy in document handling and administration.
Flexibility and a service-oriented approach.

We recognise potential, whoever you are

Our purpose is to provide excellent investment performance to clients through active management. Diversity of thought, facilitated by an inclusive culture, will allow us to make better decisions and better achieve our purpose. This is why inclusion and diversity are a strategic priority for us and why we are an equal opportunities employer. You are welcome here, regardless of your age, disability, gender identity, religious beliefs, sexual orientation, socio-economic background or any other protected characteristic.

We're a global investment manager. We help institutions, intermediaries and individuals around the world invest money to meet their goals, fulfil their ambitions, and prepare for the future.

We have around 6,000 people on six continents. And we've been around for over 200 years, but keep adapting as society and technology changes. What doesn't change is our commitment to helping our clients, and society, prosper.

Office Manager (Part-time, Greencoat Dublin)

Job Description